HIGHLIGHTS OF THE MINUTES OF THE COUNCIL MEETING
OF THE VILLAGE OF LIONS BAY
HELD ON MONDAY FEBRUARY 7, 2005 at 7:00 P.M.
Present: Acting Mayor Elizabeth Jordan
Councillor Joanne Ronsley
Councillor Lisa Turpin
Councillor Chris Page
Administrator Lori Pilon
Recording Secretary Sheila Blake
1. Acting Mayor Jordan called the meeting to order at 7:00 p.m.
2. A motion was passed to adopt the agenda with the following
additions: Item 7A iii) Infrastructure Funding, Item 7A iv) Bear Hazard
Assessment Report and Item 10 D Filming in Kelvin Grove.
3. Public Participation - There were no questions from members of the public.
4. Delegations
A. Ken Shymanski, CEO and Jody Robertson, Director of Corporate Communications for ECOMM were present regarding transfer of
9-1-1 from the GVRD. Shymanski advised that: ECOMM operates a centralized call-taking and dispatch service for police, fire and ambulance in the GVRD and a number of other jurisdictions, ECOMM is a non-profit co-operative venture financed by southwestern BC municipalities and private customers, and ECOMM operates from a post-disaster facility designed to withstand a 7.5 Richter earthquake.
B. David Torrance regarding filming in lower Kelvin Grove
A letter dated January 27, 2005 from the residents of lower Kelvin Grove was presented and Torrance advised that: the village lifestyle is being compromised by the frequency of filming, and there has been an acceleration of filming in the past two years with six filmings during the past year on Tidewater Way.
On behalf of lower Kelvin Grove residents Torrance inquired why Council has approved the latest filming which is to last four weeks and will include at least three nights of filming.
Council advised that: filming is currently approved pursuant to an existing policy which states that local residents are polled and the policy may need to be reviewed and updated.
Council to discuss this matter further under Item 10D.
C. Bruce Brownstein, Flemming Lund and Dominic Main of Hearthlight Films were present regarding:
i) Filming at 185 Tidewater Way
An information report dated February 7, 2005 was presented with a copy of the Policy and Guidelines for Filming in Lions Bay. The delegation advised that: an effort has been made to address specific concerns with apologies to residents who did not approve of the filming, an effort will be made to reduce use of the Kelvin Grove parking lot, equipment will be operated below the tracks in the cul-de-sac and light pollution will be reduced by facing lights away from homes, and Vancouver and West Vancouver filming policies require that a certain number of people in the area approve.
ii) Use of Brunswick Pit – leased area
Council advised that Garth Begley, the Public Works Foreman is to be kept informed with regard to the days that water will be used especially when being accessed at either hydrant.
D. Constable Robinson regarding beach accesses
A letter dated December 16, 2004 from Bob Dickinson referring to the Lions Bay Avenue Block Watch Meeting held November 30, 2004 was presented.
Constable Robinson was not available.
5. A motion was passed to adopt the minutes of the Regular Council Meeting
held on January 17, 2005.
6. Unfinished Business
A. Encroachment at 35 Brunswick Beach Road
A background report dated February 7, 2005 was presented. Marcia Stephenson was present and advised that: the Stephenson’s Insurance Company has approved adding the Village of Lions Bay as a co-insured. The liability includes the ponds and has been increased to $2,000,000, welded wire mesh has been purchased to cover the ponds, and the Insurance Company has undertaken to notify the Village of Lions Bay by registered letter should liability coverage lapse.
A motion was passed to defer this matter pending receipt of clarification from West Vancouver regarding their policy for a 5-foot set back from the property line.
B. North Shore Transportation Advisory Committee Draft Terms of
Reference
A background report dated February 7, 2005 was presented.
A motion was passed that Council endorse the Draft Terms of Reference for the North Shore Transportation Advisory Committee to be finalized by the NSTA Committee at their first meeting; and that Council approve a budget of $500 to cover the projected Village’s portion of the NSTA Committee costs during 2005; and that Council appoint Councillors Ronsley and Turpin to the North Shore Transit Advisory Committee.
7. Reports
A. Administrator
i) Staff/Holidays
An information reported dated February 7, 2005 was
presented.
ii) Cancellation of February 21, 2005 Council
A motion was passed that pursuant to the Village's Procedure Bylaw No. 355, Section 5(3)(a) the regular Council meeting scheduled for Monday February 21, 2005 be cancelled.
iii) Infrastructure Funding
An information report dated February 7, 2005 was
presented.
On February 5, 2005 the Ministry of CAWS announced that: a new $80 million infrastructure funding program was created, the deadline for applications is February 28, 2005, and cost sharing would generally be two-thirds from the province and up to 75% available for small communities.
A motion was passed that the Council of the Village of Lions Bay support the application for funding to the BC Community Water Improvement Program for the following priority water infrastructure projects that will improve the quality of safe drinking water to residents of Lions Bay, and authorizes these projects to proceed: 1. Water Treatment Plant Construction and 2. Water Distribution System Improvements.
iv) Bear Hazard Assessment Report
A Bear Hazard Assessment report was presented for Council’s information.
A motion was passed to receive the Bear Hazard Assessment.
B. Mayor
Mayor Miller’s report dated February 7, 2005 was presented.
Acting Mayor Jordan advised on Mayor Miller’s behalf that: there is already a bear in the Village and the Lions Bay Playschool has asked for a letter of support from the Village to accompany their application for child care capital funding to build playground equipment for smaller children.
A motion was passed that the Village of Lions Bay support the Lions Bay Playschool and provide a letter of support from the Village for an application for child care capital funding to build playground equipment at the school for the smaller children.
A motion was passed to receive Mayor Miller’s report.
C. Council
i) Councillor Ronsley reported that: the two pianos have been assessed by a representative from Tom Lee Music who recommended they be sold rather than repaired, if sold, the bill of sale should read “as is, where is”, and possible value as is are $500 for the baby grand piano and $200 for the upright piano.
Council agreed that the pianos should be disposed of.
A motion was passed to receive Councillor Ronsley’s
report.
ii) Councillor Turpin reported that: the Parks and Recreation Committee held a meeting February 3, 2005 and will be hosting a gardening extravaganza on either April 30 or May 1. The event to include work shops on gardening, pruning, ponds, hanging baskets etc. with an afternoon high tea and a recital and LMTAC has re-elected Ralph Drew as Chair.
A motion was passed to receive Councillor Turpin’s report.
D. Committees
i) Minutes of Sea to Sky Trail Steering Team meeting held
December 15, 2004
A motion was passed to approve the Minutes of Sea to Sky Trail Steering Team meeting held December 15, 2004.
ii) Howe Sound Community Forum
The next forum will be hosted by Lions Bay on May 16, 2005 and Paul Finkel, Environmental Protection Agency would be willing to make a presentation covering the Agency’s involvement in all phases including the construction of the highway.
8. Bylaws
An information report dated February 7, 2005 regarding utility Bylaws 364, 365 and 366 was presented.
Mayor Miller joined the Council meeting via conference call.
A. Bylaw No. 364 – Waste Collection Amendment
A motion was passed that Bylaw No. 364 - Waste Collection Amendment be read a first, second and third time.
B. Bylaw No. 365 – Water Rates and Regulations Amendment
A motion was passed that Bylaw No. 365 - Water Rates and Regulations Amendment be read a first, second and third time.
C. Bylaw No. 366 – Water Parcel Tax Amendment
A motion was passed that Bylaw No. 366 - Water Parcel Tax
Amendment be read a first, second and third time.
9. Correspondence
A. A list of correspondence for the period ending February 4, 2005 was presented in writing
A motion was passed to receive the correspondence list for the period ending February 4, 2005.
B. A list of Action Items for the period ending February 4, 2005 was
presented in writing.
A motion was passed to receive the Action Items list for the period ending
February 4, 2005.
i) Letter dated January 17, 2005 from Greg Smith re Tsunami
Relief.
Letter to be sent to Greg Smith thanking him for bringing this to Council’s attention but advising that it is not Council’s mandate to be involved in international relief efforts and that the majority of residents will have donated to the relief effort individually. The Village does not have the resources to commit to continued support over a period of time.
ii) Letter dated February 2, 2005 from Tony Cox, Treasurer and Myron Loutet, Chair of the Lions Bay Historical Society regarding 2005 budget allocation.
Letter to be send to Tony Cox and Myron Loutet advising that the $500 has been allocated in the annual budget and also to thank the Lions Bay Historical Society again for the Harvey Creek sign and for continuing to do such a grand job.
10. New Business
A. Tree Cutting Application – 263 Bayview Road
An information report dated February 7, 2005 was presented regarding a tree cutting application and subsequent recommendations from the Tree Committee.
Council recommended that any tree removal is be supervised by a member of the Tree Committee.
A motion was passed to deny the application from Maisie Hall to top trees on municipal property opposite 263 Bayview Road pursuant to the Tree Committee’s recommendations that these trees not be topped or windowed at this time and that smaller maple and cedar trees (less than 9 inches in diameter) may be removed; if replaced by shrubs; species, number and location to be approved by the Village.
B. Burn Weekend
An information report dated February 7, 2005 was presented.
A motion was passed to approve the dates of March 12 and 13, 2005 to permit residents to burn garden refuse under the same conditions as in November 2004 and that this information be published in the March Seagull and posted in the Post Office.
C. Request for reduction in hall rental rate – Clarence Debelle
An information reported dated February 7, 2005 was presented.
Council requested that staff investigate how much the Municipality of West Vancouver charges per hour to rent a gym to a non-resident and that the Village reassess its rental policy.
A motion was passed to send a letter to Clarence Debelle pointing out that the $12 rental fee for non residents is not a profit-making venture for the village and that the reduced rate for residents reflects the fact that residents help to maintain the building via their taxes.
D. Secondary Suites
A motion was passed to send a letter notifying all property owners
that Council: will be dealing with the secondary suite issue and that
the primary concern is safety. Draft ideas include one suite
per residence and the owner must reside in the home, a public
meeting will be held and the intent of the letter is to provide
property owners with an opportunity to provide input, and Council
would like to hear from interested parties who would be willing to
form part of a Secondary Suite Committee.
A motion was passed to draft terms of reference for the Secondary Suite Committee and that staff send letters to property owners asking that interested parties advise the Village office in writing.
E. Filming in Kelvin Grove
A motion was passed that Council revisit the Village of Lions Bay’s current filming policy at the next Council meeting scheduled for March 7, 2005 and that staff be requested to research Vancouver and West Vancouver’s filming policies.
11. In Camera
A. Personal pursuant to Section 90 (1) (a) of the Community Charter (1 item)
B. Personnel pursuant to Section 90 (1) (c) of the Community Charter (1 item)
C. Land pursuant to Section 90 (1) (e) of the Community Charter
(1 item)
D. Legal pursuant to Section 90 (I) (g) of the Community Charter
(1 item)
A motion was passed to move in Camera at 9:02 pm.
A motion was passed to revert back to regular meeting at 9:40
pm.
12. Adjournment
A motion was passed to adjourn the meeting at 9:40 p.m.
Original minutes signed by Mayor & Administrator
