HIGHLIGHTS OF THE MINUTES OF THE COUNCIL MEETING
OF THE VILLAGE OF LIONS BAY
HELD ON MONDAY MARCH 7, 2005 at 7:00 P.M.
Present: Mayor Douglas Miller
Councillor Elizabeth Jordan
Councillor Chris Page
Councillor Joanne Ronsley
Councillor Lisa Turpin
Administrator Lori Pilon
Recording Secretary Sheila Blake
1. Mayor Miller called the meeting to order at 7:00 p.m.
2. A motion was passed to adopt the agenda with the following changes:
Item 10 B to be deferred pending receipt of Fire Audit report and Item 11 D to be taken from In Camera and discussed in public.
3. Public Participation
A. Jo Kirkpatrick of 15 Brunswick Beach Road advised that: the roads in Brunswick Beach are in need of repair, the roads were to be repaired after installation of the water lines, and residents want to know when this issue will be dealt with.
Council advised that: some Brunswick Beach residents insist the rural appearance of the roads remain as is and some want improvements, and the delegation be invited to provide Council with a consensus from Brunswick Beach residents regarding roads.
B. Natalie Drache of 105 Tidewater Way circulated a document and advised that: she was associated with the motion picture industry in the past and did not move to Lions Bay to have Hollywood North as a backdrop, and requested a two-year moratorium of all filming pending issues of environmental impact, safety and parking being addressed.
Mayor Miller advised that the Lions Bay Fire Chief and Deputy Fire Chief have been consulted and are maintaining contact with the filming company to ensure any potential safety issues are addressed.
C. Marcia Mason of 115 Tidewater Way advised that: with regard to the current filming of the Wrong Element, six weeks of filming in a residential area is excessive and overnight filming is not allowed in other municipalities, and the filming crew started moving in on February 1, 2005 and filming will probably continue through next week and possibly the following week.
D. Marlies Torrance of 42 Sweetwater Place requested that Kelvin
Grove residents be included in the development of a new filming
policy.
4. Delegations
A. S.Sgt. Mark Hennigar & Constable Michael Robinson regarding beach accesses.
Mayor Miller on behalf of Council and the residents of the Village of Lions Bay expressed the dismay and concern the community feels for the families of the four officers killed outside Edmonton, and wishes to offer support to both uniformed and non-uniformed members of the Squamish detachment.
A letter dated December 16, 2004 from resident Bob Dickinson and an extract from the minutes of a Lions Bay Avenue Block Watch meeting held November 30, 2004 were presented. Constable Robinson advised that: residents could face potential problems with increased visibility and access to their properties, from potential perpetrators with the opening of the beach accesses, and the RCMP had received reports of noise, alcohol and drug use at the Lions Bay Beach Park but were not aware of any reports of vandalism.
S.Sgt Hennigar offered RCMP assistance in designing the accesses through the Crime Prevention by Environmental Design program.
Council requested that staff liaise with the RCMP to develop a plan for opening the beach accesses that would incorporate crime prevention.
B. Dennis Perry, President and Michael Everson, Chair, of the Coalition to Save Eagleridge Bluffs at Horseshoe Bay were present to provide information surrounding the tunnel issue versus the proposed overland route at Eagleridge Bluffs and advised that: further information is available at www.eagleridgebluffs.ca, there has been a groundswell of support from the GVRD and in particular the North Shore municipalities for the tunnel option. They are seeking Lions Bay’s support for the tunnel option, and Horseshoe Bay will be hugely impacted by fourteen lanes of traffic with the overland route resulting in a total separation of that part of West Vancouver from the mountains.
5. Adoption of Minutes
A. A motion was passed to adopt the minutes of the Special Council Meeting held on January 20, 2005.
B. A motion was passed to adopt the minutes of the Regular Council
Meeting held on February 7, 2005.
6. Business Arising from Minutes
A. Encroachment at 35 Brunswick Beach Road
An Information Report dated March 7, 2005 was presented.
Councillor Page reported that on inspection of the water feature he found it full of water without a screen, and that approval was subject in part, to the owners’ guarantee that there would be no unprotected water.
A motion was passed to ask the owners of 35 Brunswick Beach Road to remove the water aspect of the landscape feature. Councillor Turpin opposed
B. Secondary Suites Committee - Draft Terms of Reference
An Information Report dated March 7, 2005 was presented together with Draft Terms of Reference for the Secondary Suites Committee.
A motion was passed to approve the Draft Terms of Reference for the Secondary Suite Committee with the addition that the Secondary Suite Committee report back to Council within 60 days.
C. Community Hall Rental Rates
A background report dated March 7, 2005 was presented together with the current Lions Bay’s Community Facility Rental Rates - 2005.
Council was advised that the Finance Officer is working with the Recreation Committee to revise the rates.
A motion was passed to defer this item.
D. Filming Policy
An Information Report dated March 7, 2005 was presented with filming policies for the Districts of North Vancouver and West Vancouver, Cities of Vancouver and North Vancouver, the Village of Belcarra and the Town of Gibsons, and a letter from David Torrance dated March 3, 2005 regarding the filming approval process.
Council thanked staff for collecting all the information and confirmed that Filming Committee members will be appointed geographically and will include residents from Kelvin Grove.
A motion was passed to defer discussion of the filming policy to provide time to peruse all the information submitted and that draft terms of reference for the Filming Committee will be presented at the next council meeting.
7. Reports
A. Administrator
i) Infrastructure Update
An information reported dated March 7, 2005 was
presented.
A motion was passed to receive the infrastructure update report.
ii) Funding Applications
An information reported dated March 7, 2005 was
presented which summarised the funding applications
recently made. In addition funding applications will be
made for West Nile Virus, Interface Fires and Canada
Day.
A motion was passed to accept the funding applications update report.
iii) Tsunami Preparedness Grant Application
An information report dated March 7, 2005 was presented.
A motion was passed to approve the Village of Lions Bay’s Tsunami Preparedness Grant Application to the Provincial Emergency Program (PEP) for funding to be used to enhance the Village’s response plan, identify and document evacuation routes and provide a public education program to enhance public awareness.
B. Mayor
Mayor Miller’s report dated March 7, 2005 was presented.
Mayor Miller advised that he would be following up with the Minister of Community, Aboriginal and Women’s Services regarding infrastructure funding applications.
A motion was passed to receive Mayor Miller’s report.
C. Council
i) Councillor Ronsley’s report dated February 10, 2005 was
presented.
A motion was passed to receive Councillor Ronsley’s
report.
ii) Councillor Turpin’s report dated March 5, 2005 regarding TransLink issues was presented.
A motion was passed that Councillor Turpin represent Council at the March 11, 2005 GVTA meeting regarding TransLink issues which impact the Village of Lions Bay.
A motion was passed that Council recommend, as a funding alternative, the possibility of an independent transit service for Lions Bay in accordance with the relevant Sections of the GVTA Act.
A motion was passed that Council recommend a funding alternative other than Property Tax Assessment, pursuant to the relevant Sections of the GVTA Act.
A motion was passed that Council explore, as a funding alternative, tax and fee exemptions allowed pursuant to the relevant Sections of the GVTA Act and from licensing requirements pursuant to the Community Charter, The Local Government Act, the Vancouver Charter or the Motor Carrier Act.
Councillor Turpin also reported on meetings she had
attended.
A motion was passed that staff draft a waiver and that it be signed by whoever purchases either piano, to indemnify the Village from injuries, loss, or damage with regard to donation or purchase of the piano.
A motion was passed to receive Councillor Turpin’s report.
D. Committees
i) Minutes of the Recreation Committee meeting held
February 1, 2005 were presented.
A motion was passed to receive the minutes of the Recreation Committee meeting held February 1, 2005.
ii) Notes from the MOT/CAG Meeting held February 15, 2005 were presented with a letter from CAG representative Peter Anderson.
A motion was passed to receive the notes from the MOT/CAG meeting held February 15, 2005.
iii) Minutes of the Board of Variance Meeting held February
16, 2005 were presented.
A motion was passed to receive the minutes of the Board of Variance Meeting held February 16, 2005.
8. Bylaws
A. Bylaw No. 364 – Waste Collection Amendment
A motion was passed that Bylaw No. 364 - Waste Collection Amendment be adopted.
B. Bylaw No. 365 – Water Rates and Regulations Amendment
A motion was passed that Bylaw No. 365 – Water Rates and Regulations Amendment be adopted.
C. Bylaw No. 366 – Water Parcel Tax Amendment
A motion was passed that Bylaw No. 366 – Water Parcel Tax
Amendment
be adopted.
D. Bylaw No. 367 – Update to Five Year Capital Plan 2004 – 2008
A motion was passed that Bylaw No. 367 – Update to Five Year
Capital Plan 2004 - 2008 be given first, second and third
reading.
The Mayor requested that the Finance Officer contact Brenda Gibson’s office (MCAWS) to ensure they have all the necessary documentation for the grant application.
9. Correspondence
A. A list of correspondence for the period ending March 4, 2005 was presented.
A motion was passed to receive the correspondence list for the period ending
March 4, 2005.
B. A list of Action Items for the period ending March 4, 2005 was
presented.
A motion was passed to receive the Action Items list for the period ending
March 4, 2005.
i) Letter dated January 26, 2005 from Robert Dickinson regarding unleashed dogs and late night parties on Lions Bay Avenue with an attached letter from Harald Buck.
The Squamish RCMP advised that they should be called in
the event of an emergency.
ii) Letter dated February 14, 2005 from residents of Lower
Kelvin Grove regarding filming in lower Kelvin Grove.
A Filming Review Committee is being formed to review
Lions Bay’s filming policy.
iii) Letter dated February 15, 2005 from George Adams and Geri Ramsay regarding proposed highway improvements.
Letter to be referred to the Community Advisory Group
(CAG).
iv) Letter dated February 23, 2005 from Oliver Ganske regarding excess noise from truck cylinder brakes.
Council recommended that a letter be sent to the Ministry of Highways advising that the Village has an ongoing problem with the use of engine brakes and that Council would appreciate some consideration being given, during the highway design process, to the prohibition of engine brakes within the Village boundaries, with a copy of the letter to be sent to CAG and a blind copy to Oliver Ganske.
v) Letter dated March 3, 2005 from Andrew Crane regarding
Sea to Sky Highway improvements.
Letter to be referred to the Community Advisory Group (CAG).
vi) Email dated March 3, 2005 from Richard Taylor, President,
Canada Home Guide Inc. regarding Free Community
Promotion.
Mayor Miller will look into this website and advise.
vii) Letter dated February 22, 2005 from Sager Anderson,
Barristers and Solicitors regarding the Lions Bay Avenue
access issue.
Council recommended that a rejoinder be published in next month’s Seagull under the Mayor’s column and that a copy of Sager Anderson’s letter be forward to Kevin Falcon.
10. New Business
Appointments to Tree Committee
An information report dated March 7, 2005 was presented.
Councillor Page reported that Tony Cox, Chair of the Tree Committee had advised that two people per term should be rotated to ensure there is always an experienced hand on the Committee.
A motion was passed to defer this item pending receipt of names to replace two members. Councillor Ronsley opposed.
11. In Camera
A motion was passed to move In Camera at 8:55 pm.
A. Personal pursuant to Section 90 (1) (b) of the Community Charter
(1 item)
B. Personnel pursuant to Section 90 (1) (c) of the Community Charter
(1 item)
C. Legal pursuant to Section 90 (1) (g) of the Community Charter
(2 items)
D. Considering an item pursuant to Section 90 (1) (n) of the
Community Charter (1 item)
A motion was passed to revert back to regular meeting at 9:30 pm.
12. Special Meeting
A motion was passed that a Special meeting of Council be held on April 8,
2005 from 12 noon to 3:00 p.m. to discuss Bear Management.
13. Adjournment
A motion was passed to adjourn the meeting at 9:38 p.m.
Original minutes signed by Mayor & Administrator
