HIGHLIGHTS OF THE MINUTES OF THE COUNCIL MEETING

OF THE VILLAGE OF LIONS BAY

HELD ON MONDAY, MARCH 21, 2005 at 7:00 P.M.

 

Present:            Chairman Councillor Chris Page

                        Councillor Elizabeth Jordan

                        Councillor Joanne Ronsley

                        Administrator Lori Pilon

Recording Secretary Sheila Blake

 

1.         Chairman Councillor Page called the meeting to order at 7:00 p.m.

 

2.                   A motion was passed to adopt the agenda with the addition of the Golder Report on Kelvin Grove Road to be added under Councillor Jordan’s Council report.                       

 

3.             Public Participation 7:00 - 7:10 pm

A.        Marcia Mason - 115 Tidewater Way advised that the culvert under

            75 Tidewater Way needs attention and the road is being washed  

            away.

Council advised that the Public Works department has been advised and the matter will be corrected as soon as the weather clears. 

            B.         Andrew Crane - 40 Kelvin Grove Way advised that: there is a lack

                        of communication to Lions Bay residents regarding the scope of the

                        Sea to Sky construction project, the last public meeting was a year

                        ago, when the underpass was merely a proposal and nothing has

                        been presented to the public in that regard since, MOT deliberately

                        delays the information process to suit its agenda and Council should

                        be acting on behalf of Lions Bay residents, and Council is  

                        requested to convene a village meeting to explain to residents

                       exactly what Council knows and/or believes.

Council advised that: the final foot print is not known at this time,

there will be four lanes and two underpasses – one at Kelvin Grove

and one at Brunswick Beach, and CAG is presently in contact with

MOT in an effort to gain input from them for a public meeting.

C.         Marcia Mason – 115 Tidewater asked: why Item 11B

            Appointment to the Filming Committee is listed after the In Camera

            portion of the meeting and separate from Item 6A Filming 

            Committee Terms of Reference, and whether Council will be

            sending out a survey inviting residents to apply for the

            Filming Committee.

Council advised that:  Council is putting forward names for the

Committee as opposed to sending out a survey in order to expedite

 the review, and that discussion of potential committee members is

done In Camera out of respect for individuals being discussed.

D.        Douglas Pollock – 170 Lions Bay Avenue advised that there are a

            vast number of trees being topped and cut on the Railway R/W.

Council advised that BC Rail should be informed when trees are cut

on their property.

 

4.         Delegations

            Jim and Marcia Stephenson were present regarding encroachment at 35 Brunswick Beach Road and advised that they are willing to fill in the two ponds with rocks and gravel, and have a pump circulate water under the rocks to trickle down in a stream. 

A motion was passed to approve the landscaping on village property at 35 Brunswick Beach conditional on both ponds being filled with gravel and water being pumped to trickle through the rocks.

 

5.             A motion was passed to adopt the Minutes of the Regular Council Meeting

             held on March 7, 2005.

 

6.             Business Arising from Minutes

Filming Committee – Terms of Reference

An Information Report dated March 21, 2005 was presented.

A motion was passed to adopt the Filming Committee Terms of Reference.

 

7.         Reports

A.                 Administrator

A Public works meeting with the Village’s Engineers has been scheduled for March 23, 2005 for an update of the Infrastructure Master Plan, and the Community Hall will be painted during spring break.

B.                 Finance Manager

Commercial Water Rates 2005

An Information Report dated March 21, 2005 was presented.

A motion was passed to accept the Finance Manager’s report and to confirm the water rate for Business-Other in the amount of $350.

C.                 Council

i)          Councillor Ronsley requested that an update report from

            the Regional District Assessment Committee be brought

            forward at the next Council meeting.

A motion was passed to receive Councillor Ronsley’s report.

ii)         Councillor Jordan

A motion was passed to send a letter to Golder and Associates requesting permission to forward their report on the Geotechnical Assessment of Existing Slope Movement Lot 53, Kelvin Grove Estates Development dated March 7, 2005 to the Ministry of Transportation.

iii)         Councillor Page

            Councillor Page formally thanked Mainland Construction,

            Peter Kiewit & Sons, BC Rail and the MOT for their

            prompt action dealing with the debris torrent at Turpin

            Creek on the weekend.  

A motion was passed to receive Councillor Page’s report.

           

8.         Bylaws

A.                 Bylaw 367 - Update to Five Year Capital Plan 2004 – 2008

An Information Report dated March 21, 2005 was presented.

A motion was passed to adopt Bylaw No. 367, 2005 - Update to Five Year Capital Plan 2004 – 2008.

B.                 Bylaw No. 368 - Brunswick Beach Water System Parcel Tax

An Information Report dated March 21, 2005 was presented.

A motion was passed that Bylaw No. 368, 2005 – Brunswick Beach Water System Parcel Tax be read a first, second and third time.

           

9.         Correspondence

A.        A list of correspondence for the period ending March 18, 2005 was presented in writing

A motion was passed to receive the correspondence list for the period ending

                        March 18, 2005 and that a letter of appreciation to be send to

                        Rene Graf.               

            B.         A list of Action Items for the period ending March 18, 2005 was

presented in writing.

A motion was passed to receive the Action Items list for the period ending March 18, 2005.

i)          Letter dated March 10, 2004 from Lieselotte Ganske regarding rockfall and bank erosion. Councillor Page reported that: BC Hydro stripped the vegetation and the bank has dried out resulting in deterioration of the soil and increased hazard from several huge Douglas Firs, he recommended to mitigate liability that an arborist inspect the potentially dangerous Douglas Fir trees, and Councillor Page will determine whether the trees are on public or private property and advise the Administrator for appropriate action.

ii)         Letter dated March 17, 2005 from Kari Hughes regarding

            beach access.

A letter is to be sent to Hughes acknowledging her letter

and thanking her for input.

                                   

10.         In Camera

A motion was passed to move in Camera at 7:45 p.m. regarding:                        

A.        Personal pursuant to Section 90 (1) (a) of the Community Charter

            (2 items)

B.         Personnel pursuant to Section 90 (1) (c) of the Community Charter

            (1 item) 

            A motion was passed to revert back to regular meeting at 9:20 pm.

 

11.        Unfinished Business

A.                 Appointment to Tree Committee

            A motion was passed to defer appointments to the Tree

            Committee.

B.                 Appointment to Filming Committee

            A motion was passed to appoint Jo Kirkpatrick, Max Wyman, Tim

            Moshansky and Marlies or David Torrance (but not both) to the

            Filming Committee; and that Councillor Elizabeth Jordan be

            appointed from Council.

 

12.        A motion was passed to adjourn the meeting at 9:25 pm.  

 

 Original minutes signed by Mayor & Administrator