HIGHLIGHTS OF THE MINUTES OF THE COUNCIL MEETING
OF THE VILLAGE OF LIONS BAY
HELD ON MONDAY APRIL 4, 2005 AT 7:00 P.M.
Present: Mayor Douglas Miller
Councillor Joanne Ronsley
Councillor Lisa Turpin
Administrator Lori Pilon
Recording Secretary Sheila Blake
1. Mayor Miller called the meeting to order at 7:00 p.m.
2. A motion was passed to adopt the agenda.
3. Public Participation
Andrew Crane reported that: many residents throughout the Village have expressed concern at the lack of communication from Council regarding the scope of the Sea to Sky highway project as it relates to the Village, Council is playing into the Ministry’s hands allowing the highway construction to proceed according to their plans, and Council is requested to issue a statement to the residents of Lions Bay covering Council’s knowledge of the scope of the project and their position.
Council advised that: the Mayor will be meeting on Wednesday, April 6, 2005 with Peter Milburn, Project Manager for the Sea to Sky Improvement Project, Crane may provide a list of specific questions to be raised at this meeting and an effort will be made to get direct answers and also to set up a meeting with personnel in charge of the Project so that Crane can gain some insight into the process, and Council’s understanding is that contract negotiations are under way between the Sea to Sky Highway Improvement Project, the Ministry and the consultants identified as the preferred contractor. On conclusion of the design process a public meeting will be held to address the design concepts covering the portion of highway that runs through the Village.
4. Delegations
A. Harold Gienger and Matthew Coté regarding affordable seniors housing.
A letter dated April 4, 2005 from Big Chief Developments Ltd. was presented outlining the proposal to develop an affordable housing project within Lions Bay.
Gienger and Coté reported that: there is a need for down-sized housing for long time residents currently living in large homes who do not want to leave the Village. The concept being proposed would provide an inventory of affordable housing for retirees in the village and would be a community amenity with strict qualifications as to who could buy and how the property would be sold, i.e. a fair purchase price and capped sale price, it is understood consideration is being given to moving the municipal Works yard from its current site. This could be an excellent site to locate a possible 30 Units, and CMHC funding is available and is considerably less than the open market.
Council advised that: the proposal has merit for the community and thanked Harold Gienger and Matthew Coté for their presentation, advising that this matter will be discussed later in the meeting under Item 9 New Business.
B. Donald Moore and Kathleen Mitchell regarding request for encroachment 445 Timbertop Drive.
An information report dated April 4, 2005 was presented and Moore reported that: he currently has to back into the neighbour’s driveway in order to leave his property, he is proposing to install a retaining wall on municipal land using aesthetically-pleasing Terramesh stabilization to enlarge his driveway and provide additional useable space for vehicles at the crest of the slope, and it is proposed that the reinforced soil slope be placed in an existing steeply sloping area situated between the property at 445 Timbertop Drive and a driveway leading to a neighbouring property.
Council advised that: arrangements will be made for Council to do a site inspection with Moore, Mitchell and the Freemans, if available, to further clarify the details of the proposed slope stabilization and hear any concerns and Council has concerns that approving the retaining wall may set a precedent which begins to change the natural setting of the area. Barriers, supports, retaining walls etc. tend to be more urban and less natural.
5. A motion was passed to adopt the Minutes of the Regular Council Meeting
held on March 21, 2005.
6. Reports
A. Administrator
i) Notes from Public Works Committee meeting held March
23, 2005 were presented.
· Water Quality Monitoring Report and Groundwater Study are completed,
· Water Reservoir Assessment Report and Roadway Infrastructure Condition Assessment will be available April 8, 2005,
· Infrastructure Assessment Report and Water Conservation Plan will be available at the end of April,
· Currently 65 per cent of the Village’s water use is leakage, and
· Infrastructure Assessment Committee meeting will be scheduled at the end of April or early May.
A motion was passed to receive the Notes from Public
Works Committee meeting held March 23, 2005 and that
the recommendations be approved.
ii) Bylaw Enforcement Update
An information report dated April 4, 2005 was presented.
Discussions are underway with the District of Squamish to provide bylaw enforcement for the Village to begin in May and a special meeting of Council is scheduled for April 18, 2005 regarding bear management.
A motion was passed to receive the Bylaw Enforcement Update report.
B. Mayor
The Mayor’s Report dated April 4, 2005 was presented.
Traffic management on the highway – possibly better for residents if started earlier in morning and finished earlier in evening and suggest there be a radio transmitter in the Village to enable residents to tune in for advice on scheduled delays.
A motion was passed to receive the Mayor’s report dated April 4, 2005.
C. Council
i) Councillor Jordan’s report was presented regarding: the
meeting with John Cavanagh, (MOT) Sea to Sky
Improvement Project held on April 6, 2005 and the first
meeting of the Filming Committee held on April 6, 2005.
The committee will provide a report for the May 2, 2005
Council meeting.
A motion was passed to receive Councillor Jordan’s report.
ii) Councillor Ronsley reported that: the baby grand piano has
been taken and a waiver signed and a Regional District
Assessment Committee meeting is scheduled for Tuesday
April 26, 2005 at 7 pm.
A motion was passed to receive Councillor Ronsley’s report.
iii) Councillor Turpin reported that: she attend the Translink Board meeting and was given five minutes to plead the Village’s case concerning excessive taxation and the Parks and Recreation Committee’s gardening extravaganza is set to be a great success.
A motion was passed to receive Councillor Turpin’s report.
iv) Councillor Page’s report dated April 4, 2005 was
presented.
A motion was passed to receive Councillor Page’s report.
7. Bylaws
A. Bylaw 368, 2005 - Brunswick Beach Water Parcel Tax
An information report dated April 4, 2005 was presented.
A motion was passed to adopt Bylaw 368, 2005 - Brunswick Beach Water Parcel Tax.
B. Bylaw 369 - Five Year Financial Plan 2005 – 2009
An information report dated April 4, 2005 was presented. An application has been made for 2/3 funding from the Province for major capital projects which would enable the Village to upgrade the water treatment system to comply with Provincial standards, a recommended increase to sewer rates will provide for any major repairs to sewer operations and/or rebuild a reserve for eventual replacement, and the municipal portion of the tax bill will increase 3 to 5 per cent.
A motion was passed to read Bylaw 369, 2005 - Five Year Financial Plan
2005 to 2009 a first, second and third time.
8. Correspondence
A. A list of correspondence for the period ending April 1, 2005 was presented in writing.
A motion was passed to receive the correspondence list for the period ending April 1, 2005.
Council advised that the BC Film Industry has made a sizeable contribution to the Lions Bay Scholarship Foundation.
B. A list of Action Items for the period ending April 1, 2005 was
presented in writing.
A motion was passed to receive the Action Items list for the period ending April 1, 2005.
Letter dated March 29, 2005 from residents of lower Kelvin Grove regarding future film shoots in lower Kelvin Grove.
A motion was passed that any applications to film in the Village be delayed until receipt of the Film Committee report on May 2, 2005.
9. New Business
A. Curly Stewart Memorial Trust Fund Award
An information report dated April 4, 2005 was presented.
A motion was passed to confirm that: the amount of the Curly Stewart Memorial Trust Fund Award is $500; existing members of the Curly Stewart Memorial Trust Fund Award Selection Committee remain; and the Curly Stewart Memorial Trust Fund Award and the Lions Bay Scholarship Foundation Award Committees co-operate to ensure that two students will benefit, if appropriate.
B. Secondary Suite Committee
An information report dated April 4, 2005 was presented.
A motion was passed to defer this item and deal with it In Camera.
C. Request for Encroachment 445 Timbertop Drive
A motion was passed to defer this matter until Council has had an opportunity to view the site.
D. Affordable Senior Housing
A motion was passed to defer the proposal from Big Chief Developments Ltd. until the next Council Meeting scheduled for April 18, 2005 to provide opportunity to investigate Council’s legal authority.
10. In Camera
A motion was passed to move in Camera at 9:08 pm regarding:
A. Personal pursuant to Section 90 (1) (a) of the Community Charter
(1 item)
B. Personnel pursuant to Section 90 (1) (c) of the Community Charter
(1 item)
C. Legal pursuant to Section 90 (1)(g) of the Community Charter
(1 item)
A motion was passed to revert back to regular meeting at 9:45 p.m.
11. Unfinished Business
A. Tree Committee
A motion was passed to reappoint Tony Cox, Harold Gienger and Joe Ronsley for another two-year term to the Tree Committee, that Tony Cox be appointed as Chair, and that Councillor Lisa Turpin be appointed the ex-officio council member.
B. Secondary Suites
A motion was passed to appoint Tim Page, Bill McPherson, Frank Wood, Tony Clayton and Carole Bajus to the Secondary Suites Committee; and that Councillors Joanne Ronsley and Lisa Turpin be appointed from Council.
C. Community Shuttle
Lions Bay will be getting a community shuttle service commencing September 5, 2005 and has been requested by Translink to form a Community Advisory Group to provide input regarding routes, scheduling etc.
Council requested that a notice be posted inviting residents to put their names forward to be a part of the Community Advisory Group and Council will bring forward names at the Council meeting on April 18, 2005.
12. A motion was passed to adjourn the meeting at 9:50 p.m.
Original minutes signed by Mayor & Administrator
