HIGHLIGHTS OF THE MINUTES OF THE COUNCIL MEETING
OF THE VILLAGE OF LIONS BAY
HELD ON MONDAY APRIL 18, 2005 at 7:00 P.M.
Present: Mayor Douglas Miller
Councillor Elizabeth Jordan
Councillor Chris Page
Councillor Joanne Ronsley
Councillor Lisa Turpin
Administrator Lori Pilon
Recording Secretary Sheila Blake
1. Mayor Miller called the meeting to order at 7:00 p.m.
2. A motion was passed to adopt the
agenda.
3. Public Participation
A. Ken Sponagle and Ron French, GEP Productions advised that:
There has been an ongoing set at 89 Tidewater where filming took place last year. The set was retained for a second season but the company has returned to find there is a moratorium on filming in the area. The company is scheduled to film there next week.
Councillor Jordan advised that:
The Filming Committee had been advised that two filming companies had made inquiries to film prior to the moratorium and had agreed that those two applications could be considered if they polled whole neighbourhoods and received a majority of signatures in support.
A motion was passed that this application be permitted if the company received a majority of signatures from the whole community (in this case all of lower Kelvin Grove), and meet other stringent requirements with regard to parking, noise and hours of operation. On this basis Council approved the company to proceed with polling the community.
B. Matthew Cote of Big Chief Developments Ltd. advised that: Cote and Harold & Flo Gienger made a presentation at the April 4, 2005 Council meeting and proposed that in the event the Works Yard is relocated, to develop that piece of land as affordable seniors housing for Lions Bay residents; the proposal included that Big Chief Developments Ltd. would purchase the property with a right (covenant) that the Village would take back the land and improvements if the company failed to complete the project as to design, quality, timing, price, etc., and that sale of the land would transfer liability from the Village to the developer; and Cote requested Council’s support to move forward with a feasibility study of Village-owned lands at the company’s risk and expense to explore the proposal from an engineering and design perspective with community input.
Council asked staff to set up a meeting with Council prior to the Council meeting scheduled for Monday May 2, 2005 when this matter can be further discussed.
Note: Council later decided to schedule a public meeting on May 10 at 7:30 p.m. in the Community Hall and invite residents to provide input regarding affordable senior housing.
4. Minutes of the Regular Council Meeting held on April 4, 2005. Councillor Ronsley asked that the last paragraph under Item 4B be amended to read “natural setting of the Village.” and that her name be corrected under Item 11B from Joanna to Joanne.
A motion was passed to adopt the Minutes of the Regular Council Meeting held on
April 4, 2005 as amended.
5. Business Arising from the Minutes
A. Request for Encroachment at 445 Timbertop Drive - set date for site meeting.
A motion was passed to deny the application for an encroachment at
445 Timbertop Drive as it does not comply with the Village’s Encroachment Policy. Opposed: Councillor Turpin
B. Community Shuttle Advisory Group
An information report dated April 18, 2005 regarding the Community Shuttle Advisory Group was presented. A community shuttle service will begin in Lions Bay in September 2005, and public consultation will be held in the middle of May.
A motion was passed to defer appointment of members to the Community Shuttle Advisory Group until the Council meeting on May 2, 2005.
6. Reports
A. Administrator
An information reported dated April 18, 2005 was presented.
i) The following Grant Applications for 2005 have been approved:
· West Nile Virus Assistance Program,
· Bear Smart Funding, and
· BC Water Improvement Program.
Council thanked staff for their fine work.
ii) Lions Bay Fire Rescue Audit
· Don Pamplin is ill and may be unable to complete the audit, and
· The Mayor to send a card on behalf of Council.
iii) Board of Variance Workshop
Municipal Planner, Michael Rosen would be available to offer a Board of Variance workshop at an approximate cost of $425.
A motion was passed to receive the Administrator’s report dated April 18, 2005.
B. Mayor
Mayor Miller reported that:
· He had met with Peter Milburn and John Cavanagh who are scheduled to attend the meeting with Council, CAG and MOT on Tuesday April 19, 2005,
· Blasting between Ansell Place and Lions Bay will be completed in June,
· Kiewit’s original target completion date was August 2007. This date has now been moved to early 2006, and
· CAG’s concerns regarding consultation and other issues to be raised at the April 19, 2005 meeting.
A motion was passed to receive the Mayor’s report.
C. Council
i) Councillor Ronsley reported that:
· The first North Shore Transportation Advisory Committee meeting was held on April 7, 2005,
· She attended the Council of Councils meeting where air and water quality was on the agenda, and
· The first meeting of the Secondary Suite Committee was held April 14, 2005 with the second meeting scheduled for April 25, 2005.
A motion was passed to receive Councillor Ronsley’s report.
ii) Councillor Jordan reported that:
· She attended Vancouver Coastal Health Authority liaison meeting at Lions Gate hospital April 7, 2005 with meetings to be held every 6 months,
· A new tower is planned for Lions Gate hospital and the Emergency facility will double in size, and
· Orthopaedic surgeons specializing in hip replacement come from Vancouver Hospital to Lions Gate Hospital and LGH is working with UBC to become a teaching hospital.
A motion was passed to receive Councillor Jordan’s report.
iii) Councillor Turpin reported that:
· The garden extravaganza planning is going well,
· She attended an accident this weekend as part of ESS. Staff to send
a card to the Tan family on behalf of Council.
· John-Luke Edwards will provide counselling for residents if required.
A motion was passed to receive that Councillor Turpin’s
report.
iv) Councillor Page reported that:
· He met with Harold Gienger regarding the Works Yard property and advised that its availability was not imminent and suggested Gienger look at other properties such as on Sunset Drive, Kelvin Grove and below the School,
· He met with Fred Bain regarding fire department personnel picking up garden debris that may otherwise create a fire hazard to raise funds for the department. This will be discontinued.
· He met with the Works Foreman regarding the leak on Oceanview Road and recommended replacing the water main in the area instead of repairing. This matter should be addressed quickly with the onset of summer.
A motion was passed to receive Councillor Page’s
report.
D. Committees
Minutes of the North Shore Transit Advisory Committee Meeting held
April 7, 2005 were presented for information.
7. Bylaws
A. Bylaw No. 369 – Five Year Financial Plan 2005 - 2009
A motion was passed to adopt Bylaw No. 369 - Five Year Financial
Plan
2005 - 2009.
B. Bylaw No. 370 – 2005 Tax Rates Bylaw (first, second and third reading)
An information report dated April 18, 2005 was presented.
A motion was passed to read Bylaw 370 – 2005 Tax Rates a first, second and third time.
The impact of the 2005 residential property tax rate on an average property was presented.
C. Bylaw No. 371 – Sewer User Rates Amendment 2005
An information report dated April 18, 2005 was presented.
A motion was passed to read Bylaw No. 122, 1984, Amendment Bylaw No. 371, 2005 – Sewer User Rates Amendment a first, second and third time.
8. Correspondence
A. A list of correspondence for the period ending April 14, 2005 was presented.
A motion was passed to receive the correspondence list for the period ending April 14, 2005.
B. A list of Action Items for the period ending April 14, 2005 was
presented.
A motion was passed to receive the Action Items list for the period ending April 14, 2005.
Letter dated April 7, 2005 from Big Chief Developments Ltd. regarding their presentation at the April 4, 2005 Council Meeting and requesting a letter of support.
A motion was passed that the proposal and request for letter of support from Big Chief Developments Ltd. be dealt with In Camera.
9. New Business
A. Establishment of Mosquito Control Administration and Coordination Service - GVRD
An information report dated April 18, 2005 was presented.
· The service would provide funding and the authority to coordinate a mosquito control service throughout GVRD municipalities and
· Council was advised that three dead birds were found on Lions Bay Avenue.
A motion was passed to support the formation of and participate in a new Mosquito Control Administration and Coordination Service at the GVRD.
B. ‘Village of Lions Bay’ Map at Crosscreek.
An information report dated April 17, 2005 was presented.
Council agreed that parks, the tennis court, trail heads and the railroad R/W should not be shown on the map. Council thanked Norma Rodgers for her work in designing the sign.
A motion was passed that the map be adopted with the agreed amendments.
C. Trails
There are two sources of funds available that will allow the Village to improve footpaths and bicycle paths.
· The 2010 Legacies Now Fund, and
· MOT Cycling Infrastructure Partnerships Program.
Council suggested that:
· A Trail Committee be struck to assess the possibility of a variety of trails including a network of trails that could unify the Village,
· A Public meeting be held to follow up on the Trail Committee’s ideas, and
· A representative from the Legacy fund be invited to attend the next Council meeting to discuss the scope of the funding.
10. In Camera
A motion was passed to move In Camera at 9:00 p.m.
regarding:
A. Personal pursuant to Section 90 (1) (c) of the Community Charter.
B. Land Pursuant to Section 90 (1) (e) of the Community Charter.
C. Legal pursuant to Section 90 (1)(g) of the Community Charter.
A motion was passed to revert back to regular meeting at 10:00 p.m.
11. A motion was passed to adjourn the meeting at 10:00 p.m.
Original minutes signed by Mayor & Administrator
