Minutes-May 2, 2005

HIGHLIGHTS OF THE MINUTES OF THE COUNCIL MEETING

OF THE VILLAGE OF LIONS BAY

HELD ON MONDAY MAY 2, 2005 at 7:00 P.M.

Present: Mayor Douglas Miller

Councillor Elizabeth Jordan

Councillor Joanne Ronsley

Councillor Lisa Turpin

Councillor Chris Page

Administrator Lori Pilon

Recording Secretary Sheila Blake

1. Mayor Miller called the meeting to order at 7:08 p.m.

2. A motion was passed to adopt the agenda with the following amendments:

· Howe Sound Community Forum to be added under Item 6A Business arising from Minutes.

· Ambulance Service to be added under Item 10 New Business

3. Public Participation

Tom Burke of 435 Upper Bayview Road regarding the Tennis Courts. Burke advised that:

· A sustained maintenance schedule needs to be set up for the tennis courts. A dead tree has fallen onto the fence and spring run-off runs onto the court which undermines and washes debris onto the court.

· Volunteers could paint, patch and draw lines with a small amount of funds.

Council thanked Burke for his initiative and requested that:

· Tom Burke and Councillor Page should get together to create a maintenance and repair plan that could be handled by the Works department.

4. Adoption of Minutes

A. A motion was passed to adopt the Minutes of the Special Council Meeting held on April 18, 2005.

B. A motion was passed to adopt the Minutes of the Regular Council Meeting held on April 18, 2005 as amended:

· Councillor Turpin opposed the Motion made under Item 5A

· That the meeting date be changed from May 19 to April 19 under item 6B.

5. Business Arising from the Minutes

A. Appointment to Community Shuttle Advisory Group.

An information report dated May 2, 2005 was presented.

A motion was passed to appoint Tina Schneider, Colleen Dickenson, Rudy Bedford, Joan McCullough, Paula Castellon, Nila Castro, Rose or John Dudley, Sam Srigley, Crystal McLean and Ronald Chester to the Community Shuttle Advisory Group.

B. Howe Sound Community Forum

The Mayor advised that the next Howe Sound Community Forum was scheduled for Monday, May 16 from 10:00 am to 3:00 pm and that Lions Bay was hosting it.

6. Reports

A. Administrator

The administrator advised that

· Two contractors will be invited to bid on the waterline replacement on Oceanview Place and installation of catch basin and culvert on Oceanview Road. Bids close May 13, 2005.

· The Village has received a further grant of $4,431 for West Nile Virus protection.

B. Mayor

Mayor Miller’s report dated May 2, 2005 was presented.

A motion was passed to receive the Mayor’s report.

C. Council

i) Councillor Ronsley’s report dated May 2, 2005 was presented. Ronsley reported that:

· Next meeting of the Lions Bay Secondary Suites Committee will be held May 9, 2005 to finalize recommendations for presentation at the May 16Council meeting.

· Regional District Assessment Committee members are preparing draft recommendations to be finalized for presentation at the June 21, 2005 Council meeting.

A motion was passed to receive Councillor Ronsley’s report.

ii) Councillor Jordan reported that:

· The filming issue has yet to be resolved.

· She has been asked for an update on the progress of the Infrastructure Assessment Committee.

Council advised that a meeting is scheduled for the Infrastructure Assessment Committee on May 13, 2005, and that it is desirable that two additional residents with engineering expertise be invited to the meeting.

A motion was passed to receive Councillor Jordan’s report.

iii) Councillor Turpin reported that:

· The Garden Extravaganza was a huge success and $1,200 was raised for two interchangeable sign boards and a mascot.

· After inspection of 445 Timbertop Drive she wishes to withdraw her opposition to the motion made to deny the application for an encroachment.

· She would like to send a letter of thanks to Peter Keweit and Sons for the donation of 6 Dogwood trees, later sold at the Garden Extravaganza for $50 each.

A motion was passed to receive Councillor Turpin’s report.

iv) Councillor Page reported that:

· He attended a meeting with Steven Barrett and Dick Butler of Golder and Associates regarding the slumping at 53 Kelvin Grove Way and recommends working in partnership with the owners so that remedial work can benefit all parties.

· He attended a meeting with Earthtech and discussed options for replacing water treatment facilities which included one central plant versus two plants.

A motion was passed to receive Councillor Page’s

report.

D. Committees

i) Notes from the Secondary Suite Committee meeting held April 14, 2005 were presented.

A motion was passed to receive the Notes from the Secondary Suite Committee meeting held April 14, 2005.

ii) Minutes of the meeting of the SLRD Sea to Sky Trail Standing Committee held March 18, 2005 were presented.

A motion was passed to receive the Minutes of the meeting of the SLRD Sea to Sky Trail Standing Committee held March 18, 2005.

iii) Notes from the Public Works Committee meeting held April 28, 2005 were presented.

A motion was passed to receive the Notes of the Public Works Committee meeting held April 28, 2005.

8. Bylaws

A. Bylaw No. 370, 2005 - Tax Rates for 2005

An information report dated May 2, 2005 was presented.

A motion was passed to rescind the third reading given April 18, 2005 to “Tax Rates Bylaw No. 370, 2005”.

A motion was passed to accept the amendments to the “Tax Rates Bylaw No. 370, 2005.”

A motion was passed to read “Tax Rates Bylaw No. 370, 2005” as amended a third time.

B. Bylaw No. 371 – Sewer User Rates Amendment 2005

A motion was passed to adopt Bylaw No. 371 “Sewer User Rates Amendment, 2005”.

9. Correspondence

A. A list of correspondence for the period ending April 29, 2005 was presented in writing

A motion was passed to receive the correspondence list for the period ending April 29, 2005.

B. A list of Action Items for the period ending April 29, 2005 was

presented in writing.

A motion was passed to receive the Action Items list for the period ending April 29, 2005.

Letter dated April 29, 2005 from Karen Duchene regarding Giant Hogweed.

A motion was passed that the Public Works department be instructed to eliminate this plant by first painting with Roundup to kill it, then digging it up and removing it.

A motion was passed that Council immediately adopt a policy that it will only receive correspondence that is signed and includes the address of the signatory.

10. New Business

A. Parenting Class – request for donation of hall.

An information report dated May 2, 2005 was presented.

A motion was passed to deny the request for donation of the hall.

B. BC Ambulance Service

Mayor Douglas Miller reported that Don McPherson, BC Ambulance Unit Chief has advised that a second ambulance is coming to Lions Bay in May.

A motion was passed that Mayor Douglas Miller discuss this issue with Don McPherson advising that Council is not comfortable displacing the Village Search and Rescue crew and that there are no funds for an additional bay and that Council suggests that initially the vehicle be parked outside, with access to an electricity.

11. In Camera

A motion was passed to move In Camera at 8:00 pm regarding:

· Legal pursuant to Section 90 (1)(g) of the Community Charter

A motion was passed to revert the meeting back to regular at 8:37 p.m.

12. A motion was passed to adjourn the meeting at 8:37 p.m.

Original minutes signed by Mayor & Administrator