HIGHLIGHTS OF THE MINUTES OF THE COUNCIL MEETING
OF THE VILLAGE OF LIONS BAY
HELD ON MONDAY MAY 16, 2005 at 7:00 P.M.
Present: Mayor Douglas Miller
Councillor Elizabeth Jordan
Councillor Chris Page
Councillor Joanne Ronsley
Councillor Lisa Turpin
Administrator Lori Pilon
Recording Secretary Sheila Blake
1. Mayor Miller called the meeting to order at 7:00 p.m.
2. A motion was passed to adopt the agenda.
3. Public Participation
A. Shirley Stokes, 90 Panorama Road thanked Councillor Turpin and Council for their work with TransLink which has resulted in a shuttle bus service for Lions Bay, received a bylaw contravention letter about her recycling bin being put out the night before and advised Council she was not in the Village but at Whistler, and inquired when the MOT will be coming to Lions Bay to hold a public consultation meeting with respect to the Highway.
Council advised that: as soon as the new highway contract has been signed the public consultation process will commence. There will be a concrete divider from Horseshoe Bay to Lions Bay, with a planted median running through the Village, Lions Bay youth could be provided with ink and stencils and go from door to door putting addresses on the recycling/garbage containers as part of their community service, and there will be a central bear-proof bin in the Village so that individuals can dispose of garbage at their convenience.
B. Douglas Pollock, 170 Lions Bay Avenue presented a letter dated May 16, 2005 to Council concerning the public meeting he attended on May 10, 2005 regarding affordable seniors housing and advised that: the biggest issue is the notion of giving up public land at less than fair market value to provide benefit to a small group of people, the targeted group would have no problem acquiring sufficient funds to buy market driven property and funds from the sale of Village land would go a long way to providing community amenities, and the General Manager of Whistler’s Housing Authority, Tim Wake, is available to provide information on other projects in Whistler.
Council thanked Douglas Pollock for his input and agreed that the idea of constraining value should be reconsidered, and that after due diligence had been done, the proposal could be put to the community by way of a referendum.
4. Delegations
Tina Taylor, Director Emergency Social Services for Lions Bay reported that: a second and third in-command are urgently needed for the ESS, two attempted break-ins at Lower Kelvin Grove and Isleview were thwarted. Both were reported by neighbours who took licence plate numbers, and old Block watch signs have been removed and new ones are to be installed.
Councillor Jordan reported on the Community Pandemic Seminar and advised that the Community must be prepared to work with 25 - 30% fewer people and that flu shots should be available for all first responders.
Mayor Miller advised that he would attend a meeting with ESS, to be scheduled after the ESS meeting in June, to discuss this very important issue.
5. A motion was passed to adopt the minutes of the Regular Council Meeting held on
May 2, 2005.
6. Unfinished Business
A. Bylaw Enforcement Agreement – District of Squamish
An information report dated May 16, 2005 was presented.
Council asked staff to investigate North Vancouver’s Bylaw Court that has an arrangement with a collection agency to provide services at a reduced rate.
A motion was passed to approve the Agreement between the Village of Lions Bay and the District of Squamish for Bylaw Enforcement and Animal Control Services, and that District of Squamish’s personnel be authorized to provide bylaw enforcement and animal control in Lions Bay pursuant to the agreement.
B. Affordable Seniors Housing - Big Chief Development Ltd.
A letter dated April 7, 2005 from Big Chief Development Ltd. was presented.
Council advised that: the issue of selling Village land at less than market value has not been discussed, a community needs assessment should be done to determine needs prior to proceeding, and the Village should explore a Request for Proposals process for this type of initiative.
A motion was passed to invite the GVRD representative who provided expertise on secondary suites and affordable housing issues at the LMMA Convention, Tim Wake of Whistler Housing Authority, and a representative from CMHC to the premeeting on June 6, 2005.
A motion was passed to provide Big Chief Developments Ltd. with a letter of support amended as follows: ‘Further to your presentation at our Council Meeting of May 2, 2005 Mayor and Council support your interest in further investigating the feasibility of developing a retiree housing development in Lions Bay. Such pre-development work to be done at your sole expense and on a best efforts basis. We acknowledge that your pre-development work shall include engineering feasibility studies, needs assessment and support of a workshop for public input. This letter of approval in no way commits or binds the Village of Lions Bay.’
Councillor Turpin left the meeting.
C. Beach Accesses – Crime Prevention Through Environmental Design Report
A letter and draft report dated May 9, 2005 from Todd Pope, Community Policing Coordinator Squamish RCMP was presented.
A motion was passed to receive the report from Todd Pope, Community Policing Coordinator, Squamish RCMP.
7. Reports
A. Administrator
i) Oceanview Place Replacement of Water Line – Award of Contract
An information report dated May 16, 2006 was presented.
A motion was passed to award the contract for Oceanview Water and Storm Works to Ray Contracting for the amount of their tender price of $72,340.83 (including GST).
ii) Update on Infrastructure Master Plan – Memo From Earthtech dated May 12, 2005 was presented. The memo provided: a summary of the system assessments, including what remains to be done and recommendations to address deficiencies, draft evaluation criteria to assist the Village with prioritizing the recommended work over a five year horizon, preliminary Capital cost estimates for the recommended improvements.
The Infrastructure Assessment Committee will meet June 3, 2005 to develop a five-year plan.
Council congratulated the administrator and staff for an excellent job.
A motion was passed to receive the update on the Infrastructure Master Plan and Earthtech memo dated May 12, 2005.
iii) Water Treatment Plan Conceptual Options and Cost Analysis
A report dated May 7, 2005 from Earthtech was presented.
The Infrastructure Assessment committee has recommended Option 4 filtration at Harvey Creek and UV at Magnesia Creek - only to be used for back-up in the summer when water quality is best and there is a shortage.
A motion was passed to proceed with the Water Treatment Facilities Upgrade project based on Option 4 of the Water Treatment Plan Conceptual Options and Cost Analysis.
B. Finance Manager
An information report dated May 16, 2005 was presented regarding the 2004 Audit Enquiry.
A motion was passed to receive this report concerning fraud or potential risk of fraud that might exist at Lions Bay as posed by our auditors BDO Dunwoody and respond as requested directly to them if appropriate or necessary.
C. Mayor
The Mayor presented his report dated May 16, 2005 and advised that: a report received May 7, 2005 from a resident advised that Alberta Creek debris dam had been filled and was overflowing. The Public Works Foreman had been in contact with MOT regarding the danger posed to Hwy 99. Dave Byng, MOT’s Acting Regional Director for the South Coast, advised staff that a MOT’s geotechnician has flown over the drainage basin and advised that the catchment area was built prior to the Alberta Creek chute and is now redundant, and that MOT’s geotechnician does not recommend removal of the debris. The Village Public Works Foreman believes the catchment area does not pre-date the chute. The Administrator has sent a letter to the MOT dated May 10, 2005.
A motion was passed to receive the Mayor’s report.
D. Council
i) Councillor Ronsley’s presented a report dated May 16, 2005 and advised that she: attended Vancouver Coastal Health/Community Pandemic Awareness Seminar - vaccine ready next year for all citizens in the province, attended Lions Bay Secondary Suite Committee meeting May 9, 2005 - now in Council’s hands, attended Lions Bay Public meeting regarding retiree housing development May 10, 2005, piano Update - there is interest in buying the second piano for $300, and Community Shuttle Advisory Committee – advised she would like to serve on this Committee.
A motion was passed to receive Councillor Ronsley’s report.
ii) Councillor Jordan reported that: there is interest in a Trail Committee. She will prepare information for the next Council meeting.
A motion was passed to receive Councillor Jordan’s report.
iii) Councillor Turpin’s report dated May 16, 2005 was
presented.
A motion was passed to receive Councillor Turpin’s report.
iv) Councillor Page reported that his report was covered in the Infrastructure report.
8. Bylaws
A motion was passed to adopt “Tax Rates Bylaw No. 370, 2005”.
9. Correspondence
A. A motion was passed to receive the correspondence list for the period ending
May 12, 2005.
B. A motion was passed to receive the Action Items list for the period
ending May 12, 2005.
i) Letter dated April 26, 2005 from Johnny Carline, Chief Administrative Officer GVRD regarding Bylaw to add part of the City of Abbotsford as participant in Regional Parks.
A motion was passed that pursuant to Section 801 of the Local Government Act Council consents to adding part of City of Abbotsford as a participant in the regional parks services.
ii) Letter dated April 29, 2005 from Patrick J. Leslie, resident, regarding recycling at curbside letter dated April 7, 2005.
The Administrator advised that she responded to this letter May 10, 2005.
iii) Letter dated May 2, 2005 from Mayor Ralph Drew, Chair LMTAC regarding Review of LMTAC First Principles.
Council deferred this matter to the next Council meeting.
iv) Letter dated May 4, 2005 from Kevin D. Urton, Superintendent Region 2 British Columbia Ambulance Service regarding new BCAS Unit 233K1 for Lions Bay.
A motion was passed to receive the letter dated May 4, 2005 from Kevin D. Urton, Superintendent Region 2 British Columbia Ambulance Service regarding new BCAS Unit 233K1 for Lions Bay.
10. New Business
A. Board of Variance Resignation
An information report dated May 16, 2005 was presented.
Council to discuss this item In Camera.
B. Firemen’s Day September 10, 2005 – Request to hold Beer Garden
An information report dated May 16, 2005 was presented.
A motion was passed to approve the Lions Bay Fire Rescue’s request to hold a beer garden as part of their annual Firemen’s Day at Lions Bay Beach Park on Saturday, September 10, 2005 with the following conditions, that the beer gardens are only open between the hours of 2:00 pm and 9:00 pm; that Lions Bay Rescue ensures all participants have safe transportation home; that the beer gardens are monitored to ensure that minors are not allowed in restricted areas; that the beach is cleared after the event and that the ticket booth be situated close to the fence.
11. In Camera
A motion was passed to move In Camera at 9:10 pm regarding:
A. Board of Variance Resignation
B. Legal pursuant to Section 90 (1)(g) of the Community Charter
(1 item)
A motion was passed to revert back to regular meeting at 9:58 p.m.
12. A motion was passed to adjourn the meeting be at 9:58 p.m.
Original minutes signed by Mayor & Administrator
