HIGHLIGHTS OF THE MINUTES OF THE COUNCIL MEETING
OF THE VILLAGE OF LIONS BAY
HELD ON MONDAY JUNE 20, 2005 AT 7:00 P.M.
Present: Mayor Douglas Miller
Councillor Elizabeth Jordan
Councillor Chris Page
Councillor Joanne Ronsley
Councillor Lisa Turpin
Administrator Lori Pilon
Recording Secretary Sheila Blake
1. Mayor Miller called the meeting to order at 7:18 p.m.
2. A motion was passed to adopt the agenda.
3. Public Participation
The Finance Manager presented the Village’s 2004 Financial Report and Management Report and advised that: pursuant to the Financial Information Act the Village makes financial reports available to the public annually, pursuant to the Community Charter audited financial statements containing comprehensive financial statements of the previous, current and future years illustrating goals and objectives is also available to the public, and this information is also posted on the Lions Bay Web site.
A motion was passed to approve the Village of Lions Bay Financial Report and Management Report for the year 2004 and authorize the Administrator to sign the required approval form to be submitted to the Provincial Government.
4. Delegations
A. Harold Gienger and Matthew Cote regarding affordable seniors
housing.
A letter dated June 15, 2005 with a letter and budget dated June 16, 2005 detailing the proposed purchase and development of 3.5 acres of private or village land for the purpose of providing 30 retiree housing units was presented.
Council advised that: there is concern in the community about
the Village selling public land below market value to provide
affordable housing for residents who can afford market driven
housing, and Lions Bay retirees are interested in options for staying
in the community not affordable housing.
B. Ron Williams on behalf of the Parking Committee presented the
following recommendations: no overnight parking between 10:00
pm and 6:00 am at the CN Rail Lot, the Lions trailhead parking
area and Lions Bay School gravel parking lot, perpendicular
parking only with appropriate penalties where parallel parking is
clearly in violation, and disabling of vehicles by applying a ‘boot’ vs towing and permitted parking.
Council to meet with the Parking Committee to further discuss and resolve parking issues.
A motion was passed that Lions Bay Avenue be posted “Resident Only Parking” Councillor Page opposed.
5. A motion was passed to adopt the Minutes of the Regular Council Meeting
held on June 6, 2005.
6. Unfinished Business
A. Porteau Cove Development Application – Request for Comment
An information report and email dated June 7, 2005 from Councillor Turpin was presented.
A motion was passed that staff draft a response to the request from Susan Stratis, Planning Consultant for the SLRD for comment on proposed bylaws regarding the Porteau Cove Development Application incorporating Council’s input.
B. Trails Committee Terms of Reference
Draft Terms of Reference for a Trails and Pathways Committee was presented.
A motion was passed that the Terms of Reference for the Trails and Pathways Committee be adopted as amended and membership criteria be posted to enable the Committee to be struck as quickly as possible in order to submit a proposal to acquire grant funds.
C. Lions Bay Beach Park – Key Card System
A motion was made but defeated that the Village investigate the feasibility of installing a key card lock system on the washrooms in Lions Bay Beach Park. Mayor Miller, Councillors Ronsley, Jordan, Page opposed.
D. Establishment of Mosquito Control Administration and Coordination Service – GVRD
An information report dated June 20, 2005 was presented together with a report from John Jordan dated May 31, 2005.
A motion was passed that pursuant to the recommendations contained in John Jordan’s report the Village does not require the mosquito control administration and coordination service offered by the GVRD and accordingly does not support the proposed GVRD bylaw to establish the service.
E. Appointment to Board of Variance
A motion was passed to appoint Ian Mackie to the Board of Variance for a three year term ending June 20, 2008.
7. Reports
A. Administrator
i) Tsunami Probability and Magnitude Study
An information report dated June 20, 2005 was presented together with a proposal from Westmar Consultants Inc. dated June 3, 2005.
A motion was passed to award the contract to conduct a Tsunami Probability and Magnitude Study in the amount of $8,000 to Westmar Consultants Inc.
ii) Dangerous Tree at 375 Timbertop Drive –
Arborist’s Report
An information report dated June 20, 2005 with an opinion provided by Stephen Jenkins District of West Vancouver’s Arborist regarding the Douglas Fir at 375 Timbertop Drive was presented.
A motion was passed to send a registered letter to the owners of 375 Timbertop Drive with a copy of the Arborist’s report.
The neighbour Lieselotte Ganske to be advised of the arborist’s findings.
iii) UBCM 2005 Community Excellence Award
An information report dated June 20, 2005 was presented together with a draft submission for the Village’s Infrastructure Master Planning Initiative for municipalities under 5,000 population.
A motion was passed that Council confirm the Village of Lions Bay’s Infrastructure Master Planning Initiative demonstrates excellence in incorporating the principles of sustainable development into an engineering and/or infrastructure based project and wholeheartedly supports the application to the 2005 UBCM Community Excellence Awards.
B. Mayor
The Mayor’s report dated June 20, 2005 was presented.
A motion was passed to receive the Mayor’s report.
C. Council
i) Councillor Ronsley’s report dated June 20, 2005 was
presented.
A motion was passed to receive Councillor Ronsley’s
report.
ii) Councillor Jordan reported that the Board of Variance Workshop was excellent and extremely useful.
A motion was passed to receive Councillor Jordan’s report.
iii) Councillor Turpin reported that the Parks and Recreation
Committee’s Joyful Lion Mascot has been unveiled, and the
GVRD/SLRD Committee is still in the process of acquiring
information.
A motion was passed to receive Councillor Turpin’s report.
D. Committees
i) Filming Committee final report and recommendations
Councillor Jordan advised that Max Wyman the Committee Chair is unable to present the final report of the filming Committee as he is currently in Ottawa.
A motion was made but defeated that there be a filming ban in the Village of Lions Bay in perpetuity. Councillors Turpin, Ronsley, Page opposed.
Councillor Jordan abstained from discussion and voting.
A motion was made but defeated that there be a 12-month moratorium on filming in the village. Councillors Turpin and Ronsley opposed.
A motion was passed that this issue be deferred to a subsequent meeting when Max Wyman can attend a pre-meeting of Council.
ii) Secondary Suite Committee Final Report
The Secondary Suites Committee’s final report dated June 20, 2005 was presented with a report regarding suite egress and smoke alarms and recommendations from Committee member Frank Wood regarding suite registration.
A motion was passed to receive the final report dated June 20, 2005 of the Secondary Suites Committee and that staff provide comment/recommendations on the proposed policy including developing a communications implementation plan. The final policy to be vetted by the Village’s lawyer, Chris Murdy.
iii) Lions Bay Bear Awareness Committee Bear Management
Plan
A Bear-Human Conflict Management Plan prepared by Norma Rodgers on behalf of the Village dated June 17, 2005 was presented.
Council recommended that: Page 9 (Item 16) and Page 11 should read “Remove blackberry bushes as far as staff and budgetary levels allow and at staff’s discretion”, Page 11 – The reference to hazing bears should be eliminated and replaced with a sentence stating that hazing a bear is not recommended and is an unsafe practice, and Page 18 - discouraging bears – should not be officially encouraged.
A motion was passed to adopt the Lions Bay Bear-Human Conflict Management Plan as amended subject to consultation with the author regarding appropriate wording for the above three items.
8. Bylaws
A. A motion was passed to adopt Bylaw No. 372, 2005 – Animal Control Bylaw.
B. A motion was passed to adopt Bylaw No. 373, 2005 - Municipal Ticket Bylaw.
9. Correspondence
A list of correspondence for the period ending June 16, 2005 was presented in writing.
A motion was passed to receive the list of correspondence for the period ending June 16, 2005.
10. New Business
Applications for encroachments – installation of culverts at 255 and 257 Bayview Road
An information report dated June 20, 2005 was presented.
A motion was passed to approve the application of Des and Joan McCullough of 255 Bayview Road to install a culvert on municipal land in consultation with the Public Works Department and subject to the following conditions: the approval of the Works Foreman of the size (including length) and location of the culvert, the owner entering into an encroachment agreement with the Village to provide for indemnification of the Village and maintenance by the owner, installation be by the Village crew or a contractor approved by the Works Foreman, to Master Municipal Specifications. Installation to include clean up and reclamation of site, and all costs for materials and installation to be paid by the owner.
A motion was passed that the owners of 257 Bayview Road be allowed to install a culvert extension under the same conditions as above (255 Bayview Road).
11. In Camera
A motion was passed to move In Camera at 8:50 p.m. regarding Personnel Pursuant to Section 90 (1) (g) of the Community Charter (2 items).
A motion was passed to revert back to regular meeting at 9:00 p.m.
12. A motion was passed to adjourn the meeting at 9:00 p.m.
Original minutes signed by Mayor & Administrator
