HIGHLIGHTS OF THE MINUTES OF THE COUNCIL MEETING
OF THE VILLAGE OF LIONS BAY
HELD ON MONDAY JULY 18, 2005 at 7:00 P.M.
Present: Mayor Douglas Miller
Councillor Elizabeth Jordan
Councillor Chris Page (Conference call)
Councillor Joanne Ronsley
Administrator Lori Pilon
Recording Secretary Sheila Blake
1. Mayor Miller called the meeting to order at 7:10 p.m.
2. A motion was passed to adopt the agenda.
3. Public Participation
A. David Foster of 400 Bayview Road regarding trees on Village property. Foster advised that: trees on Village property now obliterate the view he had when he purchased his property 28 years ago, and he was opposed to paying $20 to have staff and the Tree Committee process an application regarding cutting/trimming trees on Village property.
Council advised that it is Village policy to charge a fee to cover staff time, postage etc. in order to provide neighbouring residents with notice and an opportunity to comment on trees to be cut.
Council asked that a letter be sent to David Foster advising that policies throughout the Village must be applied even handedly and that it is very difficult for Council to make exceptions when staff time and expense are involved.
B. Maria Morden of 65 Seaview Place regarding parking on Seaview Place. Morden advised that: cars are now parked in front of her driveway, cars from as far away as the United States are using the Lions Bay Beach Park and parking on the grass along Seaview Place, and she would be grateful if Council would consider installing ‘Resident Only’ parking signs.
Council advised Village parking is an ongoing process and her request will be passed to the Parking Committee who will then make recommendations to Council.
C. Elaine Callahan of 75 Seaview Place. Callahan advised that: the
marina has expanded to include rental of kayaks and multi-sport
expeditions, and inquired where has Ocean West Expeditions been
allocated parking for their business.
Council thanked Callahan for bringing this matter forward and asked staff to contact the business operator and inquire what arrangements had been made.
4. Delegations
A. Brigitta Shore, Recreation Board Chair, presented an Operations Manual for Recreation Programs and Events in Lions Bay. Shore advised that: the purpose of the manual is to help improve running of recreation programs and events, the manual will be posted on the Village web site after adoption, some residents have indicated they would like more programs, and a part-time coordinator to help run programs would be helpful.
Council advised that: as the community continues to change there
may be a requirement for more staff to provide that level of service
in the future, and thanked Brigitta Shore, Recreation Committee
members, Marcia Mason and staff for the work on the manual.
B. Kent Sponagle and his assistant Ticia regarding filming for the Battlestar Gallactica series. Sponagle advised that: although there are presently no immediate plans to film at Tidewater Way, it may be worked into a future script, and the production company would like permission to film subject to survey and majority response, if the need arises.
Council asked the production company to let staff know their requirements and Council will do its best to accommodate.
C. Norma Rodgers regarding hazing technique and response to bear problems. Rodgers advised that: any reference to hazing in the Bear Management Plan has been deleted, and the issue of hazing should be pursued, despite not being attached to the Lions Bay Bear Management Plan. More information regarding hazing will be available after Wednesday's meeting with the Squamish Bear Response team, the RCMP, the Ministry of Water, Land and Air Protection and Conservation Officers.
5. A motion was passed to adopt the Minutes of the Regular Council Meeting
held on July 4, 2005.
6. Unfinished Business
A. Affordable Seniors Housing
A memo dated July 14, 2005 from Michael Rosen, Planning Consultant regarding ‘A Seniors Housing Proposal’ was presented.
Council advised that: in future this issue is to be referred to as
Seniors' Housing, there is a need to establish the medium and long
term need for seniors' housing, and $10,000 is available from
CMHC by April 2006 to do survey work and conduct a needs
assessment for this type of project.
A motion was passed that staff write to Big Chief Developments advising that the development of seniors’ housing has been deferred while the Village applies for funding to conduct a needs assessment, survey, appraisal and consults the community regarding zoning/OCP amendments.
B. Filming Policy
An information report dated July 18, 2005 regarding the Filming Policy statement was presented.
A motion was passed to adopt the Filming Policy Statement and staff recommendation dated July 18, 2005.
A motion was passed to send a letter to members of the Lions Bay Filming Committee, to be signed by the Mayor thanking them for their work on this initiative.
C. Parking Committee
An email dated July 5, 2005 from Parking Committee member Tony Clayton was presented.
A motion was passed to make the Parking Committee a standing committee whose members will be Ed Langford, Tony Clayton, Ron Williams, Andrew Oliver and Councillor Joanne Ronsley, with staff to present terms of reference for the next Council meeting.
D. New BCAS Unit for Lions Bay
The Administrator reported that: BCAS has requested that the
Village upgrade power to accommodate the second ambulance,
and BCAS has no immediate plans to renovate the emergency
building.
Council advised that the BCAS will have to provide funds to renovate the building.
E. Operations Manual for Recreation Programs in Lions Bay
A motion was passed to adopt the Operations Manual for Recreation Programs in Lions Bay and that staff in cooperation with the Recreation Committee draft new Terms of Reference for the Recreation Committee.
F. Lions Bay Bear Management Plan
A motion was passed to adopt as amended the Lions Bay Bear Management Plan.
7. Reports
A. Administrator
i) Waste Management
An information report regarding Waste Management Ltd. dated
July 18, 2005 was presented.
A motion was passed to receive the Administrator's report regarding Waste Management Ltd.
An information report regarding Fire Response dated July 18, 2005 was presented: Lions Bay Fire Rescue responded to a stump fire caused by highway blasting, all three fire trucks responded to this incident leaving the Village unprotected, there is a mutual aid agreement with West Vancouver Fire Rescue Department to respond in the Village in such an instance.
Council requested that Mayor Miller discuss this incident with Fire Chief Andrew Oliver and Deputy Chief Fred Bain.
A motion was passed to authorize Lions Bay Fire Rescue to respond to incidents, other than MVA's, on the Sea to Sky Highway within the Fire Rescue’s current response area (Sunset Marina to Porteau Cove) handing over command to the appropriate agency when that agency arrives on scene, and that staff continue to attempt to recoup costs accordingly.
A motion was passed to receive the Administrator's report regarding Lions Bay Fire Rescue's response to a stump fire approximately 80 feet above the highway at Turpin Creek.
iii) Holidays
The Administrator advised that she would be on vacation for the first two weeks of August and that the Finance Manager would be away the third and fourth weeks of August.
iii) Bylaw Enforcement
The Administrator requested direction on whether bylaw enforcement appeals and complaints against towing should be handled by Council or staff.
Council advised that staff should handle this issue.
A motion was passed to receive the Administrator’s report covering various and sundry issues.
B. Mayor
The Mayor’s report dated July 18, 2005 summarising meetings he has attended since the last Council meeting was presented.
A motion was passed to receive the Mayor’s report.
C. Council
i) Councillor Ronsley's report dated July 18, 2005 was
presented.
It was clarified that numbered Harold’s Towing passes are valid resident passes.
A motion was passed to receive Councillor Ronsley’s
report.
ii) Councillor Page reported that there have been no problems at the Beach Park other than plugged toilets and sand in the sink.
A motion was passed to receive Councillor Page’s report.
i) Sea to Sky Trail Committee
The Minutes of the Sea to Sky Trail Committee meeting held
June 30, 2005 were presented.
A motion was passed to receive the Minutes of the Sea to Sky Trail Committee.
ii) Board of Variance
Minutes of the Board of Variance meeting held July 7, 2005 were presented.
A motion was passed to receive the Minutes of the Board of Variance meeting held July 7, 2005.
8. Bylaws
Bylaw No. 375 Register of Electors
The Administrator reported that Bylaw No. 375, Lions Bay Register of Electors (A bylaw to provide that the most current available Provincial list of voters be the register of resident electors) must be adopted before August 5, 2005 therefore a special meeting of Council would be held on Tuesday July 26, 2005 to adopt the bylaw.
A motion was passed to give first, second and third reading to Bylaw No. 375, Lions Bay Register of Electors (A bylaw to provide that the most current available Provincial list of voters be the register of resident electors).
9. Emergency Preparedness Planning Funding Program for 2005
An information report dated July 18, 2005 was presented.
Council requested that staff ask John Jordan to call an Emergency Social Services (ESS) meeting to be attended by himself and the Mayor to determine who will be the ESS second-in-command to be called if Tina Taylor is not available.
A motion was passed to approve the application process and submission for Emergency Preparedness funding under the 2005 Emergency Planning Funding Program.
10. Correspondence
A. A list of correspondence for the period ending July 14, 2005 was presented in writing.
A motion was passed to receive the Correspondence List for the
period ending July 14, 2005.
B. A list of Action Items for the period ending July 14, 2005 was presented in writing.
A motion was passed to receive the Action Items list for the period
ending July 14, 2005.
Letter dated July 5, 2005 from Councillor Faye Isaac, LMMA President regarding LMMA Name Change.
A motion was passed that staff advise the LMMA to keep the
name as is.
11. New Business
Tree Cutting Applications – Recommendations from Tree Committee
A motion was passed to approve two tree cutting applications recommended by the Tree Committee: 1) 285 Oceanview Road, removal of two alders and one fir tree abutting the property, and 2) 145 Mountain Drive, re-topping of a hedgerow of trees abutting 170 Mountain Drive for view purposes and trimming of a pine tree to prevent branches growing into Hydro wires abutting 130 Mountain Drive.
12. In Camera
A motion was passed to move In Camera at 8:32 p.m.
A. Labour pursuant to Section 90 (1) (c) of the Community Charter
(3 items)
B. Legal pursuant to Section 90 (1) (g) of the Community Charter
(2 items)
A motion was passed to revert back to regular meeting at 9:15 p.m.
Beach Accesses
A motion was passed to move forward with safety upgrades to the beach accesses pursuant to plans drafted by the Works Foreman, and that residents be advised and invited to propose additional landscaping and/or beautifying plans for Council’s consideration at their regular meeting to be held on September 6, 2005. Councillor Turpin opposed.
13. A motion was passed to adjourn the meeting at 9:15 p.m.
Original minutes signed by Mayor & Administrator
