HIGHLIGHTS OF THE MINUTES OF THE COUNCIL MEETING
HELD ON MONDAY SEPTEMBER 6, 2005 at 7:00 P.M.
Present: Mayor Douglas Miller
Councillor Elizabeth Jordan (7:25 pm)
Councillor Chris Page
Councillor Joanne Ronsley
Administrator Lori Pilon
Municipal Assistant Anne Page (recording)
1. Mayor Miller called the meeting to order at 7:00 p.m.
2. A motion was passed to adopt the agenda.
3. Public Participation. There were no presentations from the public.
4. Delegations
A. Don Moore and Kathleen Mitchell regarding application for
encroachment at 445 Timbertop Drive.
An information report dated September 6, 2005 and plans from Horizon Engineering Inc. dated June 5, 2005 were presented.
Moore and Mitchell advised that: the encroachment involves an expansion to their driveway to enable turning around, the expansion would provide a staging area for four homes for emergency vehicle access, and the neighbours support the application.
Council advised that if the application was approved that an encroachment agreement would be registered by covenant against the title.
B. Don Pamplin of Firecon and Associates Inc. presented the final Operations and Equipment Review for the Village of Lions Bay Volunteer Fire Department dated June, 2005 and a consulting services proposal to establish a strategic plan dated September 2, 2005.
An information report dated September 6, 2005 was presented.
Pamplin advised that the next step is to prioritize the recommendations in the report and develop a strategic plan for the next three to five years.
Council confirmed that strategic planning committee would be
formed and that the Committee would meet on September 17 and
if required September 18, 2005.
5. A motion was passed to adopt the Minutes of the Special Council Meeting
held on July 26, 2005.
Administrator Pilon gave a verbal update on the paid parking at the CN lot on Lions Bay Avenue which is being managed by Lions Bay Marina.
6. Unfinished Business
A. Secondary Suites
An information report dated September 6, 2005 regarding Amendment to Zoning Bylaw 362, 2004 regarding Secondary Suites was presented.
Councillor Page advised that mandatory inspections should be required and that safety requirements do not go far enough.
A motion was passed to refer the issue back to the Secondary Suites Committee for further consideration regarding safety issues and inspections.
Councillor Page advised that he would be willing to meet with this committee and provide any assistance as required.
B. Bylaw Enforcement Adjudication – Alternate Process
An information report dated September 6, 2005 regarding bylaw enforcement adjudication was presented.
A motion was passed that the Village proceed with a formal request to the Attorney General for inclusion in the Alternative Bylaw Dispute Adjudication Process and that the Village invite representatives from West Vancouver to provide information on the alternate process at the pre-meeting on
September 19, 2005.
C. Parking Committee
An information report dated September 6, 2005 and Terms of Reference for the Parking Assessment Standing Committee was presented.
A motion was passed to approve the Terms of Reference as amended to add: access to the Lions Trail at Sunset Drive, Oceanview Road and from Lions Bay School, to item 3.
D. Recreation Committee – Terms of Reference
An information report dated September 6, 2005 and Terms of
Reference for the Recreation Committee was presented.
A motion was passed to defer the approval of the Terms of Reference for the Recreation Committee.
E. Citizens’ Committee to review remuneration – Terms of Reference
An information report dated September 6, 2005 and Terms of Reference for the Citizens’ Committee to review remuneration of Council and Management Staff was presented.
A motion was passed to approve the terms of Reference for the Citizens’ Committee.
F. Trails Committee – Appointment of members
An information report dated September 6, 2005 and Terms of Reference for the Trails and Pathways Committee was presented.
A motion was passed to appoint John Dudley, Andrew Crane, Andrea Klas, Matthew Klas, Eamonn Deegan, Victoria Page, Councillors Jordan and Page to the Trails and Pathways Committee.
G. Fire Department – Allocation of reserve funding for SCBA
compressor for Lions Bay Fire Rescue
An information report dated September 6, 2005 was presented.
A motion was passed to receive the Emergency Services Assessment Committee’s report regarding the purchase of an SCBA compressor and containment system from reserve funds for Lions Bay Fire Rescue.
H. Application for encroachment at 445 Timbertop Drive
A motion was passed to approve the application for encroachment at 445 Timbertop Drive and plans as presented for a concrete deck for parking with the condition that:
- the concrete deck be designed and constructed to accommodate the weight of two loaded fire trucks,
- the property owners would be responsible for keeping the deck free and clear of snow and any other obstruction,
- the property owners enter into a standard encroachment agreement with the Village of Lions Bay to be registered by covenant, and
- the plans be forwarded to the Building Inspector for his comments and to ensure that the proposed construction meets all engineering and construction requirements.
7. Reports
A. Administrator
i) Peter Kiewit Sons Co. – Water use and hydrant installation
at Brunswick Pit
An information report regarding an agreement with Peter Kiewit Sons Co. regarding water use and hydrant installation at Brunswick Pit dated September 6, 2005 was presented.
The Administrator advised that Fire Chief Andrew Oliver supported the recommendations of the report.
A motion was passed to receive the information report dated September 6, 2005 and to approve the recommendations.
An information report regarding notice requirements for a referendum dated September 6, 2005 was presented.
A motion was passed to receive the information report regarding referendums.
iii) Tsunami Study – Draft Report
An information report dated September 6, 2005 and draft Tsunami Study dated September 6, 2005 were presented.
A motion was passed to receive the Tsunami Probability and Magnitude study by Westmar Consultants Ltd. report and that it be made available to the public.
Council requested that the report be made available at the Village Office and the summary be put on the Village’s website.
iv) Award of Contract for Reservoir Upgrades
A letter from EarthTech Engineering dated September 2, 2005 regarding the awarding of the contract for rehabilitation of Harvey Creek reservoir was presented.
A motion was passed to award the contract for Harvey Creek reservoir rehabilitations (crack filling) to Retro Specialty Contractors in the amount of $48,043 (including GST).
Council requested that residents be notified when the work would begin in order to advise that water capacity may be limited.
B. Mayor
The Mayor’s report dated September 6, 2005 summarising meetings he has attended since the last Council meeting was presented.
A motion was passed to receive the Mayor’s report.
C. Council
i) Councillor Page advised that: the Sewage Treatment Plant required major repair and commended Garth Begley for his hard work and water at the beach was tested and coliform count was within standards; some parking issues and lewd behaviour at Kelvin Grove Parking lot had been reported; lack of parking at Brunswick Beach was a problem and suggested that the Brunswick Beach lot be opened; and there could be parking issues at the Lions Trail parking area and that the Parking Committee may need to consider the overflow parking.
A motion was passed to receive Councillor Page’s report.
ii) Councillor Turpin advised that: there was a change in the staffing at LMTAC; the Lions Bay Community Shuttle Bus had greater than anticipated ridership on their first day, and requested that Council review highway median breaks for emergency vehicle access.
Council advised that Fire Chief Andrew Oliver is reviewing this issue.
A motion was passed to receive Councillor Turpin’s report.
Minutes of the Board of Variance meeting held August 11, 2005
were presented.
A motion was passed to receive the Minutes of the Board of Variance meeting held August 11, 2005.
8. Resolutions
A. 2005 Municipal Election – Appointment of Elections Officials
An information report dated September 6, 2005 regarding the appointment of elections officials was presented.
A motion was passed that pursuant to Section 41(1) and (2) of the Local Government Act, Lori Pilon be appointed Chief Election Officer (CEO) for conducting the 2005 general elections with power to appoint other election officials as required for the administration and conduct of the 2005 general local elections and further that Colleen Dickinson be appointed Deputy Election Officer for the 2005 general local elections.
9. Correspondence
A. A motion was passed to receive the Correspondence List for the period ending
September 1, 2005.
B. A motion was passed to receive the Action Items list for the period ending
September 1, 2005.
i) Letter dated July 26, 2005 from William and Samantha
Srigley, residents regarding water leak at 205 Panorama
Road.
The Administrator advised that the claim has been denied by the Village’s insurers.
A motion was passed to send a letter to the claimant advising that the claim has been denied.
ii) Letter dated August 15, 2005 from Mayor Ralph Drew, Chair Lower Mainland Treaty Advisory Committee regarding Reminder – Review of LMTAC First Principles.
A motion was passed to endorse the First Principles report and that Councillor Turpin forward staff comments to the Committee.
10. New Business
A. Community Wildfire Planning
An information report regarding a joint application from GVRD member municipalities for Community Wildfire Planning funding was presented.
A motion was passed to approve the submission of an application that includes Lions Bay in a joint application with other GVRD member municipalities for Community Wildfire Protection Plan funding to facilitate forest-urban interface management, and that Council commit matching municipal funds up to a maximum of $500 if provincial funding is received.
B. Firefighters’ Day Donation
An information report dated September 6, 2005 was presented.
A motion was passed to support Lions Bay Fire Rescue with a donation of $500, and send a letter signed by the Mayor affirming the unanimous support of Council.
C. Lions Bay Fire Rescue Assessment Report
A motion was passed that:
i) Council accept the report prepared by Firecon and Associates, Inc, dated June, 2005 An Operations and Equipment Review of the Village of Lions Bay Volunteer Fire Department,
ii) That Council proceed with the development of a three to five-year strategic plan to be developed by a Strategic Planning Committee on Saturday, September 17, 2005 and if required on Sunday, September 18, 2005, and
iii) That Council contract with Don Pamplin to act as facilitator for the strategic planning meeting.
11. In Camera
A motion was passed to move In Camera at 8:57 p.m. regarding:
A. Personnel pursuant to Section 90 (1) (c) of the Community Charter
(1 item)
B. Legal pursuant to Section 90 (1) (g) of the Community Charter
(2 items)
C. Negotiations pursuant to Section 90 (1) (k) of the Community Charter (1 item)
A motion was passed to revert back to regular meeting at 9:30 p.m.
12. A motion was passed to adjourn the meeting at
9:30 p.m.
Original minutes signed by Mayor & Administrator
