MINUTES OF THE COUNCIL MEETING
HELD ON MONDAY JANUARY 9, 2006 AT 7:00 P.M.
Present: Mayor Max Wyman
Councillor Linda Heneault
Councillor Connie Spiers
Councillor Ken Wolder
Administrator Lori Pilon
Recording Secretary Sheila Blake
1. Mayor Wyman called the meeting to order at 7:00 p.m.
2. A motion was passed to approve the agenda.
3. Public Participation
Albert and Suzanne Forshaw of 360 Upper Bayview Road regarding purchase of municipal land
The Forshaws presented a letter dated January 9, 2006 confirming they accepted the Village’s terms of purchase.
A motion was passed to refer this matter to the Administrator to affect the transfer as per the conditions outlined.
4. Delegations
A. Cindy Walsh from the Ministry of the Environment regarding
contribution to Phase 3 of Sea-to-Sky Air Quality Management
Plan
Walsh provided an overview of the Sea-to-Sky Air Quality Management Plan advising that:
· The chief concern is pollution arising from an increase in traffic from tourism and a rapidly growing population along the corridor. The Ministry of the Environment plans to use Lions Bay's existing Web Camera to monitor pollution levels and in collaboration with all communities along the Sea to Sky Corridor, the Sunshine Coast, and Squamish Lillooet Regional District is endeavouring to take action before pollution becomes a problem. A draft plan will be ready by the end of 2006.
· The Ministry is inviting community involvement and a voluntary financial contribution based on population amounting to approximately 3% or in the case of Lions Bay $552 for the first 2 years and approximately $200 per annum thereafter. The Ministry will provide 50% of funding.
· Each year there will be approximately 3 meetings with members from each community lasting half a day to a full day, to create an action plan from which the Ministry will prioritize actions.
Council thanked Walsh and deferred this item to Item 6 Unfinished
Business.
B. Harold Gienger and Matthew Cote regarding Retirement Housing
Proposal (previously Affordable Seniors Housing)
An information report dated January 9, 2006 regarding Retirement Housing Proposal (previously Affordable Seniors Housing) was presented together with a letter from the two delegates dated January 3, 2006.
The delegates advised they would be prepared to put together a draft needs
assessment in cooperation with the Village’s staff for presentation to Council.
This matter to be discussed further under Item 6D Unfinished Business.
C. Fire Chief Fred Bain regarding Lions Bay Fire Rescue 2006
Budget
The Lions Bay’s Fire Rescue’s 2006 Budget and a Budget Planning Worksheet were presented by Fire Chief Fred Bain who reported that:
· The estimated costs for implementation of the strategic plan facilitated by Don Pamplin is in the area of $1,055,000 and
· The Department is struggling financially, especially with high maintenance costs of old equipment. A new fire truck would cost $500,000 and a refurbished truck in the neighbourhood of $200,000.
Council thanked Fire Chief Fred Bain for his presentation.
A motion was passed to defer the Lions Bay Fire Rescue’s 2006 budget to the upcoming Budget meeting.
5. A motion was passed to adopt the Minutes of the Regular Council Meeting
held on December 19, 2006 as amended.
Mayor Wyman pointed out that the last paragraph on Page 8 should read "the discussions were informal".
An information report dated January 9, 2006 regarding Retirement Housing Proposal (previously Affordable Seniors Housing) was presented together with a letter dated January 3, 2006 from Harold Gienger and Matthew Cote.
7. Reports
A. Administrator
i) Howe Sound Community Forum - proposed date of next
meeting.
An information report dated January 9, 2006 was presented providing an update of the Howe Sound Community Forum.
A motion was passed to receive the Howe Sound Community Forum update.
A motion was passed to tentatively set February 16, 2006 for the next Howe Sound Community Forum to be hosted by Lions Bay and that staff poll member municipalities to confirm availability.
ii) Strategic Planning Session
An information report dated January 9, 2006 was presented regarding
the Strategic Planning Session.
A motion was passed that Council meet for a Strategic Planning Session on February 3, 2006 from 3 to 9 pm and on February 4, 2006 at 10 a.m.
iii) Water Analysis Progress Report
An information report dated January 9, 2006 was presented regarding the Water Analysis Progress report together with a summary of work completed to date by EarthTech.
A motion was passed to receive the Water Analysis Progress report together with the summary of work completed to date by EarthTech for information.
A motion was passed that staff ask EarthTech to review and report on whether water diversion could be responsible for sink holes at Highview Place and Oceanview Road; and that a half-day meeting be scheduled with Council and EarthTech on January 16, 2006 from 9 a.m. to noon to discuss the Infrastructure Master Plan.
B. Finance Manager
i) BC Assessment Information Report – Property Taxation
2006
An information report dated January 9, 2006 was presented regarding
BC Assessment Information - Property Taxation 2006.
A motion was passed to receive the BC Assessment Information - Property Taxation 2006 report for information.
A motion was passed that staff invite a representative from the BC Assessment Authority to the January 23, 2006 Council Meeting.
ii) Financial Plan 2006 – 2010 Schedule
An information report dated January 9, 2006 was presented regarding the Financial Plan 2006 – 2010 Schedule.
A motion was passed to receive the Financial Plan 2006 – 2010 Schedule report for information.
A motion was passed that the Budget meeting be held on Monday, January 23, 2006 from 4 to 7 p.m.
iii) Local Government Accounting and Auditing by BDO
Dunwoody
An information report dated January 9, 2006 was presented regarding
Local Government Accounting and Auditing by BDO
Dunwoody.
A motion was passed to receive the report on Local Government Accounting and Auditing by BDO Dunwoody.
A motion was passed that an informal meeting with the auditors, Mayor, Finance Manager and Administrator be scheduled to examine ways to work together to reduce the proposed increase to audit fees.
A motion was passed that staff investigate the potential for tendering the auditing contract.
iv) Translink Parking Stall Assessment
An information report dated January 9, 2006 was presented regarding the Translink Parking Stall Assessment.
Councillor Wolder declared a conflict of interest due to the Lions Bay Marina being impacted by the parking stall tax and abstained from discussion and voting and left the Council Chambers at 9:13 p.m.
A motion was passed to receive the report on TransLink's Parking Stall Assessment for information.
A motion was passed that staff ask the BC Assessment Authority how they allocate parking stalls on strata property.
Councillor Wolder returned to the Council Chambers at 9:18 p.m.
C. Mayor
The Mayor’s report dated January 9, 2006 was presented.
i) Creation of a Lions Bay Community Foundation.
A motion was passed to approve the appointment of a Mayor's Task Force to investigate the practicality of creating a permanent endowment to benefit various causes in the Village, provisionally titled the Lions Bay Community Foundation, and to report back with recommendations.
A motion was passed that Councillor Turpin be a member of this standing committee in an ex officio capacity, without voting powers, to liaise.
Members are: Louis Peterson, Leslie Nolin, Michael
Broughton, Susan Mertens, Don Pollock, Fred Bain,
Robert Dickinson, Robin Hicks and Lisa Turpin.
ii) Update on Lions Bay Coat of Arms
A motion was passed to initiate the process of application for the grant of a Coat of Arms to the Village and that an Advisory Committee be created to provide guidance on design and content.
Members are: Tony Cox, Brenda Broughton, Trudi Luethy, Victor Miles, Mayor Wyman and Councillors Heneault, Spiers, Turpin and Wolder.
iii) Community Meeting regarding Sea to Sky Highway
Upgrades.
A motion was passed to arrange a Town Hall meeting to advise residents on the current state of Sea to Sky Highway improvements, and to invite their views on Village priorities in the Lions Bay phase of Highway planning.
Council recommended that:
· A resident's package be made available before the meeting (residents to pick up from the office) including a preparatory package from CAG on what can still be effected and explaining CAG's current agenda.
· Advertise in the Seagull
· Public meeting date February 2, 2006 from 7 to 9 p.m.
iv) GVRD
A motion was passed that Mayor Wyman make a recommendation at the next GVRD Board meeting that the gas tax allocation to TransLink be rescinded and that the gas tax funding be allocated back to the municipalities and that this recommendation be sent to all other North Shore Municipalities to request their support in advance.
D. Council
i) Councillor Heneault provided an update dated January 9,
2006 regarding her meeting with MLA Joan McIntyre and
the use of the CN Railway right-of-way.
A motion was passed to receive Councillor Heneault's
report.
A motion was passed that Council accept the following four recommendations contained in Councillor Heneault's report dated January 9, 2006:
· Continue to talk to all suggested parties to gather appropriate background info,
· Officially invite Mr. Feeney to council for update presentation and sharing of concerns,
· Liaise with Joan McIntyre’s office to organize a meeting with all village and municipal councillors to initiate working together on CN Rail access and development for trail system, and
· Liaise with CAG on all of these initiatives.
A motion was passed that Mayor Wyman and Councillor Heneault meet with the Administrator to prepare an agenda for the Strategic Planning Session set for February 3 and 4, 2006.
A motion was passed that additional community volunteer recognition initiatives be discussed at the Strategic Planning Session.
ii) Councillor Turpin's report dated January 9, 2006 was
presented.
A motion was passed to receive Councillor Turpin's report.
iii) Councillor Spiers' report dated January 9, 2006 was
presented.
Councillor Spiers advised she has asked the North East Brunswick Beach property owners to put their questions regarding the issue of access to Highway 99 in writing and report to Council.
A motion was passed to receive Councillor Spiers' report.
A motion was passed that pursuant to Section 31 of the Village's Procedure Bylaw 355, the meeting be extended past 10:00 p.m.
E. Committee
Tree Committee
An information report dated January 9, 2006 was presented with recommendations regarding two tree cutting applications together with recommendations covering each application from the Tree Committee Chair, Tony Cox.
A motion was passed to approve the tree cutting applications from 230 Kelvin Grove Way and 80 Tidewater Way with conditions as recommended by the Tree Committee.
Councillor Turpin requested that the owner of 80 Tidewater provide a landscaping plan to the Village as the area to be landscaped is on municipal property.
Councillor Wolder requested clarification as to which trees are protected.
8. Bylaws
Dog Bylaw 376, 2006 (first, second and third reading)
An information report dated January 9, 2006 was presented regarding Dog Bylaw 376, 2006 together with a copy of Bylaw 376, 2006.
A motion was passed to receive the report regarding Dog Bylaw 276, 2006 dated
January 9, 2006.
A motion was made to approve the changes made to the Licensing, Registration and Impounding of Dogs Bylaw 376, 2006 and that Bylaw 376, 2006 be given first, second and third reading.
A motion was passed to defer this issue until after the Strategic Planning Session.
9. Correspondence
A. A correspondence list for the period ending January 6, 2006 was presented in writing.
A motion was passed to accept the correspondence list for the
period ending
January 6, 2006.
B. A list of Action Items for the period ending January 6, 2006 was presented in writing.
A motion was passed to accept the Action Items list for the period
ending January 6, 2006.
i) Memo dated December 2, 2006 from Councillor Marvin Hunt, UBCM President, regarding 2006 UBCM Membership.
A motion was passed to renew the UBCM membership.
ii) Letter dated December 9, 2006 from John Stoddart regarding cutting trees on private land. (Administrator's report provided regarding Item 6C on Agenda).
See Item 6C.
10. In Camera
A motion was passed to move the meeting In Camera at 10:23 p.m. regarding:
A. Labour pursuant to Section 90 (1) (c) of the Community Charter
(2 items)
B. Law enforcement pursuant to Section 90 (1) (f) of the Community
Charter (1 item)
A motion was passed to revert the meeting back to regular meeting at
10:40 p.m.
A motion was passed to invite the RCMP to a public meeting to discuss crime-proofing the Village.
11. A motion was passed to adjourn the meeting at 10:45 p.m.
Original minutes signed by Mayor & Administrator
