MINUTES OF THE COUNCIL MEETING
HELD ON MONDAY, FEBRUARY 6, 2006 at 7:00 P.M.
Present: Mayor Max Wyman
Councillor Linda Heneault
Councillor Connie Spiers
Councillor Ken Wolder
Administrator Lori Pilon
Recording Secretary Sheila Blake
1. Mayor Wyman called the meeting to order at 7:10 p.m.
2. A motion was passed to approve the agenda with the following addition: under New Business Item 8B: Motion to suspend a section of Procedure Bylaw No. 355 as requested.
3. There was no public participation.
4. A motion was passed to adopt the minutes of the Regular Council Meeting
held on January 23, 2006 with the following amendments:
Item 5 Adoption of Minutes should read, in part, that Councillor Wolder left the Council Chambers at 7:50 p.m. due to a conflict of interest, returning at 7:57 p.m. after the honoraria issue had concluded.
Mayor Wyman confirmed pursuant to 7B of the January 23, 2006 Council minutes that letters have been sent thanking Joe Canning and Fred Bain for their work.
5. Unfinished Business
A. Removal of stop sign/installation of speed bump on Crosscreek Road
An information report dated February 6, 2006 regarding a request to remove the stop sign and install a speed bump on Crosscreek Road was presented.
A motion was passed to receive the report dated February 6, 2006 regarding a request to remove a stop sign and install a speed bump on Crosscreek Road.
A motion was passed to not approve removal of the stop sign or installation of a speed bump on Crosscreek Road and that staff and the Works Manager be authorised to investigate the implementation of the recommendations made in the report dated February 6, 2006 and report back to Council.
A motion was passed that staff reply to Rafe Mair's request to remove the stop sign and install a speed bump on Crosscreek Road.
6. Reports
A. Administrator
The following information was presented regarding the product used to seal cracks in the 400,000 gallon Harvey Creek reservoir:
Emails dated February 6, 2006 from Scott Neuman, EarthTech and Paul Gair, Sika Canada Inc. regarding the supply of ‘Sikagard’ used to seal cracks in the 400,000 gallon Harvey Creek reservoir was presented for information.
A motion was passed to receive the emails dated February 6, 2006 from Scott Neuman and Paul Gair.
B. Mayor
Mayor Wyman’s report dated February 6, 2006 was presented.
A motion was passed to received Mayor Wyman’s report dated
February 6, 2006.
i) Sea to Sky Highway
The Community Advisory Group will become a Standing Committee of Council with terms of reference to be presented at the Council meeting of February 20, 2006.
A motion was passed that the Mayor invite all past living Mayors to join the Council's Standing Committee on the Highway.
ii) Emergency Social Services
A motion was passed that an emergency services planning session be held in the next month.
C. Council
i) Councillor Turpin's report dated February 6, 2006 was
presented.
A motion was passed to receive Councillor Turpin's report
dated February 6, 2006.
A motion was passed that Mayor Wyman request that the GVRD Board reconsider the TransLink assessment tax rate they approved last year based on the 2005 tax rate.
A motion was passed that staff and Council provide input on the UBCM Fiscal Impact Study by February 9, 2006 to staff who will forward to LMTAC for redistribution to UBCM.
A motion was passed that staff request the Squamish RCMP to provide details of the number of speeding tickets issued within the Village’s municipal boundary in their monthly activity report.
ii) Councillor Spiers' reported that she asked the upper Brunswick Beach property owners to provide suggestions in writing to the Village regarding their access to the highway.
A motion was passed to receive Councillor Spiers report.
iii) Councillor Heneault's report dated February 6, 2006 was
presented.
A motion was passed to receive Councillor Heneault's
report dated February 6, 2006.
A motion was passed that we investigate options to protect our residents' rights to post notices and seek clarification on what recourse there is for residents who know who is defacing the notices. Councillor Wolder opposed.
A motion was passed that notices regarding the ‘Crime Proofing the Village’ meeting be posted well in advance and that staff ask the RCMP to provide a list of topics to be discussed so that concerned residents will know to attend.
iv) Councillor Wolder's report dated February 6, 2006 was
presented.
A motion was passed to receive Councillor Wolder's report dated February 6, 2006.
A motion was passed that the current generator for the Emergency Building be upgraded to a standard as soon as possible and that the purchase and installation of a generator capable of powering the entire Emergency Building be investigated.
D. Committee
i) Meeting notes from the Sea to Sky Committee meeting held on October 25, 2005 were presented.
A motion was passed that the meeting notes from the Sea to Sky Committee meeting held on October 25, 2005 be received.
ii) Meeting notes from the Community Advisory Group (CAG) meeting held on January 24, 2006 were presented.
A motion was passed that the meeting notes from the Community Advisory Group (CAG) meeting held on January 24, 2006 be received.
7. Correspondence
A. A correspondence list for the period ending February 3, 2006 was presented in writing.
A motion was passed to receive the correspondence list for the
period ending February 3, 2006.
B. A list of Action Items for the period ending February 3, 2006 was presented in writing.
A motion was passed to receive the Action Items list for the period
ending February 3, 2006.
i) Letter dated January 12, 2006 from Sabia Davies, Administrative Assistant, Office of the Mayor and Chief Administrative Officer, District of West Vancouver regarding "The Necklace Project".
A motion was passed that the letter dated January 12, 2006 from Sabia Davies regarding “The Necklace Project” be received and that Council wait for the municipal commitment request and discuss further at that time.
ii) Letter dated January 29, 2006 from A.J. (John) Jordan regarding Emergency Planning Coordinator position.
Mayor Wyman advised that:
· He has extended his apologies to John Jordan and will be meeting with him on to discuss the Emergency Planning Coordinator position, and
· The Mayor will report back to the next Council meeting regarding Emergency Planning.
iii) Letter dated February 2, 2006 from Myron Loutet,
Chairperson and Tony Cox, Treasurer, Lions Bay
Historical Society regarding grant for 2006.
A motion was passed that staff reply to the Lions Bay Historical Society confirming the $500 grant for 2006 will be renewed.
8. New Business
A. Lions Bay Website
An information report dated February 6, 2006 regarding the Lions Bay Website was presented.
A motion was passed that the report dated February 6, 2006 regarding the Lions Bay Website be received.
Councillor Wolder left the Council Chambers at 8:50 p.m. due to a conflict of interest as he is the owner of a commercial business in Lions Bay.
The Administrator reported that:
· The Village’s webmaster Bill Spohn has raised several issues regarding advertising businesses on the Village’s website, particularly that all businesses should be treated alike, and
· There would likely be more clarity about promotion of businesses on the Village Website after the strategic planning session.
A motion was passed that the Administrator's comments be accepted and that this issue be deferred until after the Strategic Planning session
Councillor Wolder returned to the Council Chambers at 8:53 p.m.
B. Suspension of Procedure Bylaw
A motion was passed that for a three (3)-month trial basis Section 15 (subsection 2) of the Procedure Bylaw No. 355 be suspended to allow for the cut off of items submitted to the Administrator for the Council meeting agendas by 4:00 p.m. on the Tuesday prior to a Council meeting enabling staff to have the Council packages available on the Wednesday prior to a Council meeting.
A motion was passed that a notice detailing the suspension of the Procedure Bylaw No. 355 section 15 (2) be posted with the ‘Crime Proofing the Village’ notice so that residents are aware that input must be delivered by the new date.
C. Councillor Turpin reported that MoT personnel were present in the Village with noise mitigation experts studying an aerial survey map.
A motion was passed that this addition to Councillor Turpin’s report be received.
9. In Camera
A motion was passed that Council move In Camera at 9:00 p.m. regarding:
Legal pursuant to Section 90 (1) (g) of the Community Charter (1 item)
A motion was passed that Council revert back to regular meeting at 9:45 p.m.
10. A motion was passed to adjourn the meeting at 9:45 p.m.
Original minutes signed by the Mayor and Administrator
