MINUTES OF THE COUNCIL MEETING
HELD ON MONDAY FEBRUARY 20, 2006 at 7:00 P.M.
Present: Mayor Max Wyman
Councillor Linda Heneault
Councillor Connie Spiers
Councillor Ken Wolder
Municipal Assistant Anne Page
Recording Secretary Sheila Blake
1. Mayor Wyman called the meeting to order at 7:00 p.m.
2. A motion was passed to approve the agenda.
3. There was no public participation.
4. Delegations
A. Tony Cox and Joe Ronsley regarding Tree Awareness
An information report dated February 20, 2006 and an article regarding Tree Awareness was presented.
Cox and Ronsley advised Council that:
· They wrote the article because the Tree Committee received many calls from residents who want to know more about trees and the removal of trees,
· Cox and Ronsley feel that views are often favoured over trees which are our natural heritage and must be protected. They requested that the Village adopt and circulate the article to all residents and put it on the Village’s website with additional photos of trees and pruning methods and that the Village’s Tree Cutting policies be incorporated into the document, and
· Ronsley suggested that the highway median strip be increased to 3.5 metres wide to accommodate native plants such as shore pines, rhododendrons and dogwoods.
Council complimented Tony Cox and Joe Ronsley for their presentation.
A motion was passed to receive the information report dated February 20, 2006 regarding Tree Awareness and requested Cox and Ronsley to make minor revisions to the article and bring it back to a future Council meeting.
B. Kelly Dubois regarding request for encroachment at 275 Bayview Road
An information report dated February 20, 2006 and a letter dated
February 15, 2006 regarding a request for encroachment at 275 Bayview Road and redesign for driveway/residence access were presented.
Dubois advised Council that:
· The purpose of the project is to stabilise the bank and reconfigure the driveway. Permission for encroachment is requested to reduce the slope of the driveway and to keep the area natural by leaving as many trees as possible. In future Dubois would like to work with the Tree Committee to landscape the front bank on municipal land, and
· Space will be made available for off-street parking.
A motion was passed to receive the information report dated February 20, 2006 and letter dated February 15, 2006 regarding a request for an encroachment at 275 Bayview Road and redesign for driveway/residence access.
A motion was passed to schedule an onsite inspection regarding the proposed encroachment with the request to be considered at a future Council meeting.
C. Al McPhee regarding temporary access permit to 2 Goldenrod Avenue
An information report dated February 20, 2006 regarding a request for assistance in obtaining a temporary access permit from the Ministry of Transportation for 2 Goldenrod Avenue (McPhee), two emails dated February 8, 2006 and a letter dated February 15, 2006 plus supporting documentation were presented.
McPhee advised Council that:
· There are 2 issues of concern – the approval of the temporary access permit to allow McPhee to obtain a building permit from the Village for construction of his house and the construction of a bridge over Magnesia Creek.
· It is likely that the temporary access on the north side of Magnesia Creek will be closed when the highway improvements are complete. MoT has not denied McPhee access but has indicated that access will likely be denied,
· A one-lane bridge would be adequate for the area residents but may be inadequate for Hydro trucks. Area residents had to show intent to build a bridge and commissioned engineered drawings in March 1999 at a cost of $4500. The estimated cost of constructing a one-lane bridge in 1999 was $40,000, and
· McPhee is requesting advise and assistance from the Village on these items.
Council suggested that linking with the Brunswick Beach mini-change would be the most likely route.
A motion was passed hat this item be moved to Item 6B Unfinished
business.
5. A motion was passed to adopt the minutes of the Regular Council Meeting held
on February 6, 2006.
6. Unfinished Business
A. Sea to Sky Highway Committee – Terms of Reference
The Terms of Reference for the Sea to Sky Highway Committee were
presented.
A motion was passed to accept the Terms of Reference for the Sea to Sky Highway Committee, that Council formalize communication with the Ministry of Transportation through the next 3 to 4 years of construction and that the former Mayors of Lions Bay be formally invited to be members of the Sea to Sky Highway Committee.
B. Temporary Access Permit to 2 Goldenrod Avenue
A motion was passed that Council recommend to the Ministry of Transportation that they expedite the granting of a temporary access permit for construction at 2 Goldenrod Avenue and that Mayor Wyman as Chair of the Sea to Sky Highway Committee move forward with MoT to discuss bridge construction options.
It was agreed that Mayor Wyman would invite Peter Milburn of the Ministry of Transportation to attend a future Council meeting to discuss bridge construction options.
7. Reports
A. Administrator
i) Meeting notes of Public Meeting on Sea to Sky Corridor Improvements held February 2, 2006 were presented.
A motion was passed to receive the meeting notes of the Public Meeting on the Sea to Sky Corridor Improvements held February 2, 2006.
A motion was passed that the meeting notes of the public meeting on Sea to Sky Corridor Improvements be made available to the public and posted on the Village’s website with an invitation to residents to submit comments or suggestions to the Sea to Sky Highway Committee.
ii) Community Advisory dated February 17, 2006 from the Ministry of Transportation regarding Sea to Sky Improvement Project – Closure of Passing Lane North of Lions Bay.
A motion was passed to receive the Community Advisory dated February 17, 2006 regarding Sea to Sky Improvement Project – Closure of Passing Lane North of Lions Bay.
A motion was passed that Council advise the Ministry of Transportation that since the Brunswick Beach passing lane will be closed that: correct signage must be in place advising southbound drivers to reduce speed and placed to encourage traffic calming; the existing southbound lane on Magnesia Creek Bridge should be kept open for Brunswick Beach access; the existing south bound lane south of Magnesia Creek be kept open as a merge lane for Brunswick Beach residents; and, signage both northbound and southbound entering Lions Bay should be changed advising motorists that there are 3 exists into Lions Bay.
A motion was passed that Councillor Spiers draft a letter to be signed by Mayor Wyman and forwarded to the Ministry of Transportation immediately addressing deficiencies and recommendations regarding the highway within the Village boundaries.
B. Mayor
Mayor Wyman’s report dated February 20, 2006 was presented.
A motion was passed to receive Mayor Wyman’s report dated February 20, 2006.
It was agreed that Council would wait until budget deliberations were complete before appointing a chair of the Regional District Assessment Committee.
C. Council
i) Councillor Heneault's report dated February 20, 2006 was
presented.
A motion was passed to receive Councillor Heneault's report
dated February 20, 2006.
Councillor Heneault advised that she would like to pursue grant funding from VANOC towards a Lions Bay Arts Council and a ‘Round the Sound’ trail system as a legacy of the 2010 Olympics.
ii) Councillor Spiers’ report dated February 20, 2006 was
presented.
A motion was passed to receive Councillor Spiers’ report dated February 20, 2006.
Councillor Spiers reported that:
· A large cruise ship company entered its name to anchor in the Squamish Estuary. Spiers suggested a day long cultural tour of Howe Sound by boat and that Tourism BC may coordinate an event for hotels and restaurants, and
· The $5 admission for the showing of the movie ‘Firewall’ contributed to a $1,000 donation to the Lions Bay Community Scholarship Foundation by Victoria Rogers and Kim Mailey.
iii) Councillor Turpin's report dated February 20, 2006 was
presented.
A motion was passed to receive Councillor Turpin's report
dated February 20, 2006.
A motion was passed that Councillor Turpin write a thank you to Victoria Rogers and Kim Mailey for their donation to the Lions Bay Community Scholarship Foundation in the next edition of the Seagull.
D. Trails and Pathways Committee
Meeting notes of the Trails and Pathways Committee meeting held on
February 15, 2006 were presented.
A motion was passed to receive the meeting notes of the Trails and Pathways Committee meeting held on February 15, 2006.
8. Bylaws
A. Waste Collection Amendment Bylaw No. 377, 2006 (first, second and third reading)
An information report dated February 20, 2006 regarding Waste Collection Rates 2006 was presented.
A motion was passed to give first, second and third reading to “Waste Collection Bylaw No. 346, 2003, Amendment Bylaw No. 377, 2006” and that this bylaw will be adopted at the February 27, 2006 Council meeting.
B. Water Rates and Regulations Amendment Bylaw No. 378, 2006 (first, second and third reading)
An information report dated February 20, 2006 regarding Water Rates and Regulations 2006 was presented.
A motion was passed to give first, second and third reading to Water Rates and Regulations Bylaw No. 2, 1971, Amendment Bylaw No. 378, 2006 and that this bylaw will be adopted at the February 27, 2006 Council meeting.
C. Council Remuneration Bylaw No. 379, 2006 (first, second and third reading)
An information report dated February 20, 2006 regarding Council Remuneration Bylaw No. 379, 2006 was presented.
A motion was passed to give first, second and third reading to Remuneration Bylaw No. 379, 2006 and that this bylaw will be adopted at the February 27, 2006 Council meeting.
9. Correspondence
A. A correspondence list for the period ending February 17, 2006 was presented in writing.
A motion was passed to receive the correspondence list for the period
ending February 17, 2006.
B. A list of Action Items for the period ending February 17, 2006 was
presented in writing.
A motion was passed to receive the action items list for the period
ending February 17, 2006.
1. (4) Letter dated January 27, 2006 from Peter Jones, Manager, Client Services, Integrated Land Management Bureau, Ministry of Agriculture and Lands regarding the Sea to Sky Elected Officials Forum and appointment of Village’s representative on the Sea to Sky Elected Officials Forum.
A motion was passed to appoint Councillor Heneault as the primary representative and Councillor Wolder as the alternate representative to the Sea to Sky Elected Officials Forum.
2. (8) Letter dated February 2, 2006 from David A. Walden, Secretary-General, Canadian Commission for UNESCO regarding Coalition of Canadian Municipalities Against Racism and Discrimination and appointment of a Lions Bay representative.
A motion was passed to receive the letter dated February 2, 2006 from
David A. Walden, Secretary-General, Canadian Commission for UNESCO for information and tabled to a future Council meeting.
A motion was passed that a draft notice regarding the defacement/removal of posted material be circulated to Council members for comment and brought back to the February 27, 2006 Council meeting for consideration.
3. (12) Letter dated February 3, from Bob Bugslag, Executive Director, PEP, and Richard Taylor, Executive Director, UBCM regarding Invitation to attend Elected Official - Emergency Preparedness Workshop.
A motion was passed that all Council members attend Elected Officials Emergency Preparedness seminar on April 13, 2006 in Squamish, BC.
4. (10) Letter dated February 3, 2006 from Nancy Wilkin, Assistant Deputy Minister, Environmental Stewardship Division, Ministry of Environment regarding Implementation of Riparian Areas Regulation.
A motion was passed that staff be asked to find out what is expected of Council and report back to the February 27, 2006 Council meeting.
5. (20) Letter received February 9, 2006 from Councillor Sharon Gaetz, President Lower Mainland Municipal Association regarding 2006 Annual General Meeting and Conference, May 10–12, 2006, Harrison Hot Springs, BC.
A motion was passed to defer this item to the February 27, 2006 Council meeting and request that staff bring back information regarding an agenda and who normally attends these meetings.
6. (29) Letter received February 13, 2006 from George Abbott, Minister of Health regarding legal obligations of water suppliers and those responsible for waste management.
A motion was passed to receive this letter for information.
It was agreed that possibly this information could be incorporated into the Village Notes or the Mayor’s Message and put on the Village’s website.
7. (33) Email dated February 16, 2006 from Ida Goodreau, CEO & President, Vancouver Coastal Health regarding Invitation to attend Healthy Planning Seminar – Action for Healthy Communities, March 9, 2006, Vancouver, BC.
A motion was passed to authorize Councillor Heneault to attend the Action for Healthy Communities Seminar on March 9, 2006.
8. Letter from the Canadian Federation of Independent Business regarding the TransLink parking area tax and impact on small business.
A motion was passed to bring this item back to the February 27, 2006 Council meeting with recommendations to protect the interests of small businesses within our community.
9. Letter dated February 10, 2006 from S.Sgt. Mark Hennigar, NCO Squamish RCP Detachment regarding Activity Report for January 2006.
It was confirmed that staff requested S.Sgt. Hennigar to include the number of traffic violations issued within the Village’s municipal boundary in the monthly activity reports.
It was suggested that the RCMP include the monthly activity report at the ‘Crime Proofing the Village’ meeting on February 21, 2006 at the Community Hall.
10. New Business
A. Burn Weekend – Burning of Garden Debris
An information report dated February 20, 2006 regarding Burn Weekend - Burning of Garden Debris was presented.
A motion was passed to approve the dates of March 18 and 19, 2006 to permit residents to burn garden refuse under the conditions contained in the information report with information published in the Seagull and a notice posted in the Post Office.
B. Alberta Creek Debris Channel Maintenance
An information report dated February 20, 2006 regarding Alberta Creek Debris Channel Maintenance was presented.
A motion was passed to receive the information report dated February 20, 2006 regarding Alberta Creek Debris Channel Maintenance.
Mayor Wyman advised that he received a response from Miller Capilano on February 20, 2006 regarding this issue.
C. Bear Awareness Committee
An information report dated February 20, 2006 regarding the Bear Awareness Committee was presented.
A motion was passed to receive the information report dated February 20, 2006 regarding the Bear Awareness Committee.
Norma Rodgers requested clarification of Council's position and will present a report covering activities over the last year to Council.
A motion was passed to invite members of the Bear Awareness Committee to the February 27, 2006 Council meeting to provide an update.
D. Sea to Sky Highway Closure - February 11, 2006
An information report dated February 20, 2006 regarding the Sea to Sky Emergency Closure February 11, 2006 was presented.
A motion was passed to receive the information report dated February 20, 2006 regarding the Sea to Sky Emergency Closure February 11, 2006.
Miller Capilano will be coming to Council to update the Village on the new maintenance contract for the highway. Keeping highway open and traffic flowing is their responsibility.
A motion was passed to defer this item to the Emergency Services Meeting scheduled for February 24, 2006 and that the item be brought back to a future Council meeting.
E. Trail Connection from Oceanview Road to Kelvin Grove Way
An information report dated February 20, 2006 regarding the Trail
Connection from Oceanview Road to Kelvin Grove Way was
presented.
A motion was passed to receive the information report dated February 20, 2006 regarding the Trail Connection from Oceanview Road to Kelvin Grove Way.
A motion was passed that Councillor Heneault request the Trail Committee to prepare a report that outlines the proposal including cost and impacts and present it at a future Council meeting.
A motion was passed that staff research the legality, liability and process of applying to construct trails in Crown land.
A motion was passed that Mayor Wyman participate in the Municipal Housing Initiative that North Shore Mayors are forming and advise Council at the next meeting.
F. Fibre Optic line through Lions Bay to Whistler
Mayor Wyman advised Council that CN and Bell are installing a fibre optic line through Lions Bay to Whistler to be buried at 42” deep and a metre and a half from the railway. Mayor Wyman is lobbying CN/Bell for compensation to cross the railway crossings.
11. A motion was passed to adjourn the meeting at 10:00 p.m.
Original minutes signed by the Mayor and Administrator
