MINUTES OF THE COUNCIL MEETING
HELD ON MONDAY FEBRUARY 27, 2006 at 7:00 P.M.
Present: Mayor Max Wyman
Councillor Linda Heneault
Councillor Connie Spiers
Councillor Ken Wolder
Administrator Lori Pilon
Recording Secretary Sheila Blake
1. Mayor Wyman called the meeting to order at 7:00 p.m.
2. A motion was passed to approve the agenda.
3. Public Participation
Lawrence Denef presented a letter to Mayor and Council and thanked the CN delegation for presenting a human face to CN Rail and establishing a relationship with communities through which trains travel.
4. Delegations
A. Jim Feeny, Senior Manager Public Affairs; Jerry Beriault, Assistant Superintendant; Graham Dallas, Public Affairs; and Bill Danks, Risk Management Officer, CN Rail were present regarding CN operations, whistle blowing, transport of dangerous goods and use of railway right-of-way for Lions Bay trail system
Feeny advised that:
· Traffic volume through Lions Bay consists of three trains a day (reduced from 6 since CN acquired BC Rail) including two southbound and one northbound all primarily empty,
· There is a federal requirement to blow the train whistle starting at ¼ mile on either side of a crossing (two long, a short and a long whistle) until the crossing is passed. If Lions Bay does not wish to have whistle blowing an application must be made to Transport Canada with cost and liability to be the responsibility of Lions Bay,
· CN’s Emergency Planning Committee will be delivering a 2.5 hour program to Lions Bay Fire Rescue in April,
· CN has increased resources to prevent accidents. CN’s safety inspection system includes the use of infra red scanning, dragging bars, air lines, fibre optics, wheel impact load detectors and welded rail joints,
· CN will meet with community members to review plans to determine the feasibility of using the railway right-of-way to enhance the Village’s trail system.
B. Deputy Fire Chief Andrew Oliver regarding a live burn exercise at
360 Bayview Place
Deputy Fire Chief Andrew Oliver presented Lions Bay Fire Rescue’s Acquired Structure Rules and Regulations and advised that:
· Albert and Sue Forshaw will be demolishing their house and have suggested that Lions Bay Fire Rescue use the house in a live burn exercise,
· This is an excellent opportunity for fire fighters to increase their practical knowledge. A similar exercise was conducted at Brunswick Beach several years ago,
· It is proposed that the exercise take place on a weekend towards the end of March which is still the wet season,
· If approved in principle by Council Lions Bay Fire Rescue will provide public notice, ensure legal and liability issues have been addressed and draft a detailed plan addressing all aspects of the burn including safety and present it to Council on March 20, 2006.
A motion was passed to discuss this issue further under Item 6 Unfinished Business.
5. A motion was passed to adopt the minutes of the regular Council meeting
held on February 20, 2006.
6. Unfinished Business
A. Request for encroachment at 275 Bayview Road
An information report dated February 27, 2007 regarding a request for encroachment at 275 Bayview Road was presented.
A motion was passed to approve the request for an encroachment at 275 Bayview Road on condition that:
· on-street public parking (minimum width 2 metres) be maintained,
· rocks not be placed within 2 metres of the paved portion of Bayview Road, and not be placed over the municipal water line (or area required for maintenance),
· all construction meets municipal standards,
· the owners of 275 Bayview Road enter into an encroachment agreement with the Village of Lions Bay that provides that the owners assume responsibility for maintenance and liability,
· the owners pay the fee for application of encroachment in the amount of $160, and
· work be monitored by Village Public Works staff.
B. Ocean Point – Update on request for Boundary Extension
An information report dated February 27, 2006 regarding Ocean Point’s request for a boundary extension was presented. The Administrator advised that:
· The Mayor and Administrator met with Ocean Point Strata Corporation Chair Randy Hordo who advised the primary reason for requesting the boundary extension was to obtain fire protection,
· Ocean Point would like to explore accessing the fire service without amalgamation, and
· Lions Bay will not provide fire protection without amalgamation as Lions Bay Fire Rescue will not respond without backup from West Vancouver for safety reasons.
A motion was passed that Council move into Committee of the Whole.
A motion was passed that Council revert back to regular meeting.
A motion was passed that a list of pros and cons of extending the boundaries to incorporate Ocean Point be drafted and brought back to a Council meeting in April.
C. Lions Bay Fire Rescue Honoraria
An information report dated February 27, 2006 regarding Lions Bay Fire Rescue honoraria was presented.
Councillor Wolder did not participate in discussion or voting and left the Council Chambers at 8:12 p.m. due to a conflict of interest as he is an officer with Lions Bay Fire Rescue.
A motion was passed that the following Lions Bay Fire Rescue honoraria be approved effective January 1, 2006 on condition that job descriptions be developed and the expense for honoraria come from Lions Bay Fire Rescue’s 2006 approved budget allocation:
· Fire Chief $7,500
· Deputy Fire Chief $6,800
· Trainer $6,800
Councillor Wolder returned to the Council chambers at 8:50 p.m.
D. House Burn at 360 Bayview Place
A motion was passed to approve in principle Lions Bay Fire Rescue’s request to burn the house at 360 Bayview Place for training purposes on condition that the legal, liability and nuisance concerns are addressed and that a full plan be brought back to the Council meeting on March 20, 2006 for final approval.
7. Reports
A. Administrator
An information report dated February 27, 2006 following up on various items from the February 20, 2006 meeting was presented.
i) Al McPhee – Temporary Access Permit to 2 Goldenrod Avenue
· Dale Jeff of MoT has confirmed that the temporary access permit extension has been granted,
· Sea to Sky highway project work may start at the north end of Brunswick Beach in September 2006 in which case residents on the north side of Magnesia Creek and east side of the Sea to Sky Highway will not have access to their properties,
· The installation or construction of a bridge must proceed as quickly as possible.
A motion was passed that Mayor Wyman send a letter to Peter Milburn of MoT to initiate discussion on how MoT, the Village and residents can work in cooperation to acquire/build a bridge to provide access to properties east of the Sea to Sky Highway and north of Magnesia Creek.
ii) Lower Mainland Municipal Association Conference May
10-12, 2006
A draft agenda for the LMMA Conference was presented.
A motion was passed that Council members not attend the LMMA Conference in Harrison Hot Springs in May, 2006.
iii) Notice Regarding Defacement/Removal of Posted Material
This item to be discussed In Camera.
iv) Strategic Planning Session
A Strategic Planning Session was scheduled for Sunday, April 2, 2006 from 1:00 pm to 6:00 p.m.
B. Finance Manager
An information report dated February 27, 2006 regarding Solid Waste and Recycling Contract award was presented.
A motion was passed to award the contract for residential solid waste, recycling and green waste to Carney's Waste Systems for the three-year period April 1, 2006 to March 31, 2009 in the amount of $85,229.
C. Council
i) Councillor Turpin's report dated February 27, 2006 was
presented.
A motion was passed to receive Councillor Turpin's report
dated February 27, 2006.
Lions Bay Community School inquired about Library use for students. Anne Marie Prior is working with the school to provide options.
ii) Councillor Spiers' report dated February 27, 2006 was
presented.
A motion was passed to receive Councillor Spiers’ report dated February 27, 2006.
iii) Councillor Heneault provided a verbal report.
A motion was passed to receive Councillor Heneault's
report.
iv) Councillor Wolder's report dated February 27, 2006 was
presented.
A motion was passed to receive Councillor Wolder's report dated
February 27, 2006.
A motion was passed that the Administrator and Deputy Fire Chief explore options regarding the required expansion of the emergency building to address WCB access and egress regulations.
E. Committee
i) Howe Sound Community Forum
Minutes from the Howe Sound Community Forum meeting
held on February 16, 2006 was presented.
A motion was passed to receive the minutes of the Howe Sound Community Forum meeting held February 16, 2006.
The next Howe Sound Community Forum meeting will be held in Squamish tentatively scheduled in April, 2006.
ii) Public Meeting on Crime Proofing the Village
Meeting notes from the public meeting held on February 21, 2006 regarding Crime Proofing the Village were presented.
A motion was passed to receive the meeting notes from the public meeting regarding Crime Proofing the Village held February 21, 2006 and that the two sections referring to Grow Operations and Environmental Design be referred to Penny Nelson for publication in The Seagull.
8. Bylaws
A. Waste Collection Amendment Bylaw No. 377, 2006 was presented.
A motion was passed to adopt the Waste Collection Amendment
Bylaw No. 377, 2006.
B. Water Rates and Regulations Amendment Bylaw No. 378, 2006 was presented.
A motion was passed to adopt the Water Rates and Regulations Amendment Bylaw No. 378, 2006 be adopted.
C. Council Remuneration Bylaw No. 379, 2006 was presented.
A motion was passed to adopt the Village of Lions Bay Remuneration Bylaw
No. 379, 2006.
D. Loan Authorization Road Program Bylaw No. 380, 2006 was presented.
A motion was passed to give first, second and third reading to the
Loan Authorization Road Program Bylaw No. 380, 2006.
A motion was passed that a second public meeting regarding the proposed Financial Plan 2006 - 2010 be held on a date to be arranged by the Administrator.
9. Correspondence
A. A correspondence list for the period ending February 24, 2006 was presented.
A motion was passed to receive the correspondence list for the
period ending February 24, 2006.
B. A list of Action Items for the period ending February 24, 2006 was
presented.
A motion was passed to receive the list of Action Items for the
period ending February 24, 2006.
Email dated February 21, 2006 from K'nud Hill regarding North Shore Transportation Advisory Committee was presented.
The City and District of North Vancouver and the District of West Vancouver agreed to appoint Richard Walton as the North Shore representative to TransLink. Bowen Island Municipality and Lions Bay concurred with the appointment.
The Administrator will respond to Hill’s letter.
10. In Camera
A motion was passed that Council move In Camera at 9:50 p.m. regarding:
Law Enforcement pursuant to Section 90 (1) (f) of the Community Charter (1 item)
A motion was passed that Council revert back to regular meeting at 10:05 p.m.
11. Adjournment
A motion was passed to adjourn the meeting at 10:05 p.m.
Original minutes signed by the Mayor and Administrator
